Receptionist

University of Florida; Gainesville (FL); On-site; USD 38,000 - 46,000; Full time

Job summary

The University of Florida in Gainesville is seeking a Receptionist to serve as the front-facing representative of the President's Office, delivering outstanding customer service and coordinating daily office operations.

You will supervise student assistants, manage reception operations, coordinate communications and correspondence, and support executive-level activities, including presidential meetings, events, and speaking engagements.

Qualifications

• High school diploma or equivalent with seven years of relevant experience.
• Experience coordinating daily office operations and front-desk tasks.
• Ability to handle sensitive inquiries with confidentiality.

Responsibilities

• Serve as primary contact for visitors and callers with a professional welcome.
• Lead reception operations and supervise student assistants.
• Manage calls, mail, and packages with sound judgment.
• Assist with meeting logistics, briefing materials, and event prep.
• Serve as Asset Management Coordinator and Building Emergency Coordinator.
• Maintain records and confidential operational procedures.

Skills

Organizational skills

Attention to detail

Customer service

Interpersonal skills

Problem-solving

Education

High school diploma or equivalent

Job description

Receptionist

Job No: 541354

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible

Department: 01010000 - PR-PRESIDENT'S OFFICE

Job Description

Classification Title: Administrative Assistant III

Classification Minimum Requirements: High school diploma or equivalent and seven years of relevant experience or an equivalent combination of education and experience.

About the Position:

In this highly visible position, you will serve as the front-facing representative of the President's Office, providing outstanding customer service, coordinating daily office operations, and ensuring a welcoming and professional environment. You will supervise student assistants, manage reception operations, coordinate communications and correspondence, and support executive-level activities, including presidential meetings, events, and speaking engagements.

Responsibilities

• Serve as the primary point of contact for visitors, stakeholders, and callers, ensuring a professional and welcoming experience.
• Lead reception operations, supervise and schedule student assistants, and maintain seamless front-office coverage.
• Manage incoming calls, correspondence, mail, and packages while exercising sound judgment in handling sensitive inquiries.
• Support presidential operations by assisting with meeting logistics, briefing materials, event preparation, and executive correspondence.
• Serve as the office Asset Management Coordinator and Building Emergency Coordinator, supporting office security, facilities, and operational readiness.
• Coordinate office supplies, equipment, maintenance requests, parking arrangements, and other administrative functions that keep the office running efficiently.
• Maintain accurate records, inventories, and operational procedures while ensuring confidentiality and discretion at all times.

Ideal Traits

• Exceptional organizational skills and attention to detail.
• Ability to manage multiple priorities and adapt quickly to changing needs.
• Strong customer service and interpersonal skills with the confidence to engage professionally with senior leaders, donors, elected officials, and community partners.
• Sound judgment, initiative, and problem-solving abilities.
• Commitment to collaboration, continuous improvement, and maintaining the highest level of confidentiality.

Why join our team?

This is a unique opportunity to work closely with executive leadership, contribute to the university's mission, and gain broad exposure to high-level operations, events, and strategic initiatives. The ideal candidate is service-oriented, proactive, and energized by supporting the work of one of the institution's most visible and impactful offices.

Total Rewards

The University of Florida offers a competitive salary commensurate with education and experience and includes a full benefits package.

Our Commitment

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.

Expected Salary: Commensurate with education and experience

Required Qualifications: High school diploma or equivalent and seven years of relevant experience or an equivalent combination of education and experience.

Preferred

• Exceptional organizational skills and attention to detail.
• Ability to manage multiple priorities and adapt quickly to changing needs.
• Strong customer service and interpersonal skills with the confidence to engage professionally with senior leaders, donors, elected officials, and community partners.
• Sound judgment, initiative, and problem-solving abilities.
• Commitment to collaboration, continuous improvement, and maintaining the highest level of confidentiality.

Applications Close

29 September 2026