Team Coordinator, Management Team

Bloomberg Philanthropies; New York (NY); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Healthcare coverage

Retirement savings plan with company 1

Gym reimbursement

Commuter savings programs

Discounts on products and services

Job summary

Bloomberg Philanthropies is seeking a capable Coordinator to provide administrative and project support to a Senior Team Member. You will manage calendars, prepare briefs and materials, and coordinate with internal teams and external stakeholders to ensure timely progress on programs.

The role requires strong organizational skills, discretion, and the ability to work independently in a fast-paced environment. Travel coordination and board material support are part of the responsibilities.

Qualifications

• Minimum 4 years in project management with timelines or back-plans.
• Bachelor’s degree required.
• Excellent written and verbal communication, discretion and confidentiality.

Responsibilities

• Manage Senior Team Member’s calendar, meetings, and priorities.
• Provide day-to-day administrative support and track action items.
• Coordinate across departments to draft briefs, reports and materials.
• Assist with board materials and engagement activities.
• Support the Events Team on high-level events and convenings.
• Maintain Digital records and file organization for ongoing projects.
• Coordinate travel arrangements including flights and hotels.

Skills

Project management

Time management

Communication

Discretion

Attention to detail

Adaptability

Education

Bachelor's Degree

Tools

MS Office

Adobe Acrobat

Salesforce

Job description

Background

Bloomberg Philanthropies works to create catalytic change across five areas of focus: arts and culture, education, the environment, government innovation, and public health. Our mission is to ensure better, longer lives for the greatest number of people. Our approach is rooted in Mike Bloomberg's unique experience and success across the field of business, government, and philanthropy.

The Position

We are seeking a Coordinator to provide administrative and project support for a senior member of the Management Team. This role directly supports this Senior Team Member and is a liaison between other senior teams of Bloomberg Philanthropies. The ideal candidate has outstanding communication and interpersonal skills, is agile, discreet and able to work independently and collaboratively across internal teams and external stakeholders. The successful candidate will ensure that the Senior Team Member and team are operating at a high level, by exercising an exacting attention to detail that fosters optimal information sharing, smooth workflow, and follow through. They will be working on complex project coordination across teams and managing administrative and scheduling duties for the Senior Team Member with equal rigor and energy.

Essential Duties and Responsibilities

• ManageSenior Team Member’s calendar(s), including scheduling appointments, arranging meetings,anticipatingneedsand changing or rearranging meetings asappropriate, along with ensuring that any necessary administrative and technological resources are provided
• Provideday-to-dayadministrative support and coordinationofSenior Team Member’spriorities, preparedness,eventsand schedule; includingmaintainingnotes and follow-up from meetings and events, communicating with both internal and externalstakeholders,and tracking action items to ensure projects are on schedule and deadlines are met
• Collaborate and work alongsidefellowteam coordinators, and theorganization’sChief of Staff, to ensure seamless coordination of the entire Management Team’s portfolio.
• Activelyassistwithvariousprojects as needed, including responding to priorities and resourcing needs as they shift over the lifecycle of our programs
• Collaborate across multiple departments and support functions to draft email correspondence, prepare briefings, presentation materials, reports and analysis with strong organizational skills and exceptional attention to detail and accuracy
• Assist with Board Member engagement and compilation of board materials and other related information
• AssisttheEvents Team on high level events, meetings and convenings
• Maintain data and project updates for internal check-ins and coordination with other Bloomberg teams
• Manage andmaintaindigital records and files related to ongoing work including creating organized file systems and file guides or record indexes
• Field inquiries toappropriate teammembers, respond to employee and outside inquiries, and ensuretimelyresponse to urgent issues
• Manage andmaintainSenior Team Member’sexpense reports
• Coordinate travel arrangements, including flights, ground transportation, hotels, etc.

Required Qualifications

• A minimum of 4years' experiencein project management with a focus on time and task management inclusive of tracking deliverables and deadlines via clear timelines or workback plans
• Bachelor'sDegree
• Exceptional organizational and project management skills, with the ability to juggle multiple priorities simultaneouslywith sound judgement
• Enjoy working and collaborating with others
• Resourceful, pro-active, efficient, and customer services oriented
• Able to effectively receive and apply feedback
• Excellent written and verbalcommunicationskills
• Experience with discretionand managingconfidentialinformation
• Willingness to work in a fast-paced and dynamic environment
• Proficiencywith MS Office Suite (including Word, Excel, Outlook, etc.), Adobe Acrobatand Salesforce
• Experience handling data and operational reports; tech-savviness will be a plus

Accommodation

Bloomberg Philanthropies provides reasonable adjustment/accommodation to individuals with disabilities. Please let us know if you require a reasonable adjustment/accommodation to apply for a job. Examples of reasonable adjustment/accommodation include but are not limited to making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. To request an adjustment/accommodation to apply for a job, please email [e-mail].

Equal Opportunity

Bloomberg Philanthropies is an equal opportunity employer and prohibits discrimination in employment. It is Bloomberg Philanthropies' policy to provide equal opportunity and access for all persons, and the Organization is committed to attracting, retaining, developing, and promoting the most qualified individuals without regard to age, ancestry, color, gender identity or expression, genetic predisposition or carrier status, marital status, national or ethnic origin, race, religion or belief, sex, sexual orientation, sexual and other reproductive health decisions, parental or caring status, physical or mental disability, pregnancy or maternity/parental leave, protected veteran status, status as a victim of domestic violence, or any other classification protected by applicable law (each, a “Protected Characteristic”). Bloomberg Philanthropies prohibits treating applicants or employees less favorably in connection with the terms and conditions of employment, in all phases of the employment process, because of one or more Protected Characteristics.

Benefits and Additional Information

We’re proud to provide all full-time employees with comprehensive healthcare coverage, as well as programs and services to help them and their families manage their health and well-being. In addition to health, dental, and vision coverage, we offer disability and life insurance, a retirement savings plan (complete with a generous company match), and an array of wellness programs. We also have perks including fitness and gym reimbursement, commuter savings programs, and discounts on products and services. The referenced salary range is based on the Company's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level.

Annual Salary Range

$80,000—$110,000 USD