Executive Finance & Admin Programs Coordinator

Wego-Public-Transit; Nashville (TN); On-site; USD 60,000 - 85,000; Full time

Job summary

WeGo Public Transit is seeking a Finance & Admin Programs Coordinator to provide executive-level support to the Deputy CEO, Finance & Administration, and to the Director of Finance and Director of Grants Management & Compliance. This role emphasizes discretion, cross-department collaboration, and strong organizational skills.

Responsibilities include managing the purchase card program, Concur platform, travel arrangements, financial reporting, audits support, and coordinating meetings, minutes,

Qualifications

• 5+ years of executive administrative experience, ideally in public sector environments.
• Strong financial acumen with experience in payable/receivable and budgeting.
• Proven ability to manage multiple priorities with discretion.

Responsibilities

• Provide executive support to Deputy CEO, Finance & Administration and reporting directors.
• Manage the purchase card program, reconciliations, and payments.
• Oversee Concur and enterprise-wide software implementations.
• Coordinate cross-functional initiatives and track milestones.
• Prepare minutes, action items, and maintain calendars and travel plans.
• Support audits, regulatory reporting, and financial controls.

Skills

Discretion

Organizational skills

Concur platform

Accounts payable

Accounts receivable

GL principles

Process improvement

Communication skills

Event planning

Minute-taking

Education

Associate degree

Bachelor’s degree preferred

Tools

Concur platform

ERP/Finance software

Job description

WeGo Public Transit is seeking a Finance & Admin Programs Coordinator to provide executive-level support to the Deputy CEO, Finance & Administration, and to the Director of Finance and Director of Grants Management & Compliance. This role emphasizes discretion, cross-department collaboration, and strong organizational skills.

Responsibilities include managing the purchase card program, Concur platform, travel arrangements, financial reporting, audits support, and coordinating meetings, minutes,