Executive Finance & Admin Programs Coordinator

Rutherford Works; Nashville (TN); On-site; USD 65,000 - 90,000; Full time

Job summary

WeGo Public Transit is seeking a Finance and Administration Programs Coordinator to provide executive-level support to the Deputy CEO and Directors. This role drives cross-department collaboration, manages reconciliations, and oversees ERP-related initiatives, including Concur and travel programs.

The ideal candidate combines strong organizational skills with discretion and experience in finance, accounting, and compliance.

Qualifications

• 5+ years of executive administrative experience, ideally supporting finance, accounting or grants.
• Associate degree with extensive executive support experience; a bachelor’s degree is preferred.
• Experience leading software implementations or enterprise-wide projects preferred.
• PMP certification or equivalent project management training preferred.

Responsibilities

• Act as personal assistant and primary point of contact for the Deputy CEO, Finance & Administration and provide executive support to reporting directors.
• Manage purchase card program, including monthly reconciliations and payment submissions.
• Administer Concur platform from implementation to user training and ongoing support.
• Coordinate cross-functional projects, track milestones and ensure timely execution.
• Prepare meeting minutes, distribute action items, and follow up on deadlines.
• Coordinate calendars, travel arrangements, expense reports, and meetings; support communications across departments.

Skills

Discretion

Strong organizational skills

Concur proficiency

Accounts payable/receivable knowledge

Cross-department coordination

Analytical skills

Written communication

Event planning

Audit support familiarity

Budget monitoring

Tax regulation awareness

Meeting coordination

Education

Associate degree with extensive executive support experience

Bachelor’s degree in Finance, Accounting, Business Administration, or related field (preferred)

Tools

Concur

Job description

WeGo Public Transit is seeking a Finance and Administration Programs Coordinator to provide executive-level support to the Deputy CEO and Directors. This role drives cross-department collaboration, manages reconciliations, and oversees ERP-related initiatives, including Concur and travel programs.

The ideal candidate combines strong organizational skills with discretion and experience in finance, accounting, and compliance.