Executive Finance & Admin Programs Lead

WeGo Transit; Nashville (TN); On-site; USD 60,000 - 90,000; Full time

Job summary

WeGo Public Transit in Nashville seeks a Finance and Admin Programs Coordinator to provide executive support to the Deputy CEO, Finance & Administration, and to assist the Director of Finance and Grants Management & Compliance. This role emphasizes discretion, organizational excellence, and cross‑department collaboration.

The incumbent will manage the purchase card program, oversee Concur system administration, coordinate projects, prepare budgets and reports, and support audits and compliance

Qualifications

• Demonstrated discretion handling confidential information.
• Strong organizational skills with ability to anticipate needs.
• Proficient with Concur and purchase card reconciliation.
• Knowledge of accounts payable/receivable and GL processes.
• Ability to coordinate cross‑department projects and meetings.

Responsibilities

• Act as personal assistant and main contact for the Deputy CEO, Finance & Administration and provide executive support to reporting directors.
• Manage purchase card program, reconciliations and payments.
• Oversee Concur platform administration and training.
• Coordinate cross-functional initiatives and track milestones.
• Prepare meeting minutes and distribute action items; manage calendars and communications.
• Support travel arrangements, expense reports, and office logistics.

Skills

Discretion

Organizational skills

Concur proficiency

Accounts payable/receivable

Cross-department coordination

Meeting minute-taking

Budget monitoring

Communication skills

Documentation management

Education

Associate degree

Bachelor’s degree preferred

Tools

Concur

General ledger software

Job description

WeGo Public Transit in Nashville seeks a Finance and Admin Programs Coordinator to provide executive support to the Deputy CEO, Finance & Administration, and to assist the Director of Finance and Grants Management & Compliance. This role emphasizes discretion, organizational excellence, and cross‑department collaboration.

The incumbent will manage the purchase card program, oversee Concur system administration, coordinate projects, prepare budgets and reports, and support audits and compliance