Executive Finance Admin Assistant - Confidential Support

Kinsley Power Systems; New York (NY); On-site; USD 50,000 - 65,000; Full time

Job summary

Rockwell Group in New York seeks a Finance / Accounting Administrative Assistant to support the CFO and accounting team in a fast-paced studio environment.

The role requires superb communication, strong confidentiality, and organizational skills, with experience in accounting/bookkeeping and familiarity with Deltek VantagePoint, Outlook, and Teams. Bachelor's degree and 2+ years in similar roles are preferred.

Qualifications

• Bachelor’s degree (or other equivalent degree).
• Two + years’ relevant work experience in similar roles.
• Ability to handle confidential information with discretion and professionalism.
• Strong interpersonal skills, communication skills, and organizational skills.
• Strong time management skills with a proactive approach to problem-solving and decision-making skills are a must.
• Knowledge of accounting/bookkeeping.
• Interest in architecture and design is a plus.
• Proficiency in Deltek VantagePoint, Microsoft Outlook and Microsoft Teams is preferred.

Responsibilities

• Manage inbox and calendar for Chief Financial Officer, drafting responses and flagging urgent items with confidentiality.
• Field phone calls for the Chief Financial Officer.
• Complete CFO’s weekly timesheet and monthly expense report.
• Act as a communication hub for the CFO across departments and studios.
• Assist with monthly billing meetings as needed.
• Manage accounting department’s absence requests and timesheet approvals.
• Assist with coordination of trainings, events, etc.

Skills

Communication

Discretion

Organization

Time management

Problem solving

Interpersonal skills

Confidentiality

Education

Bachelor's degree

Tools

Deltek VantagePoint

Microsoft Outlook

Microsoft Teams

Job description

Rockwell Group in New York seeks a Finance / Accounting Administrative Assistant to support the CFO and accounting team in a fast-paced studio environment.

The role requires superb communication, strong confidentiality, and organizational skills, with experience in accounting/bookkeeping and familiarity with Deltek VantagePoint, Outlook, and Teams. Bachelor's degree and 2+ years in similar roles are preferred.