Finance / Accounting Administrative Assistant

Kinsley Power Systems; New York (NY); On-site; USD 50,000 - 65,000; Full time

Job summary

Rockwell Group in New York seeks a Finance / Accounting Administrative Assistant to support the CFO and accounting team in a fast-paced studio environment.

The role requires superb communication, strong confidentiality, and organizational skills, with experience in accounting/bookkeeping and familiarity with Deltek VantagePoint, Outlook, and Teams. Bachelor's degree and 2+ years in similar roles are preferred.

Qualifications

• Bachelor’s degree (or other equivalent degree).
• Two + years’ relevant work experience in similar roles.
• Ability to handle confidential information with discretion and professionalism.
• Strong interpersonal skills, communication skills, and organizational skills.
• Strong time management skills with a proactive approach to problem-solving and decision-making skills are a must.
• Knowledge of accounting/bookkeeping.
• Interest in architecture and design is a plus.
• Proficiency in Deltek VantagePoint, Microsoft Outlook and Microsoft Teams is preferred.

Responsibilities

• Manage inbox and calendar for Chief Financial Officer, drafting responses and flagging urgent items with confidentiality.
• Field phone calls for the Chief Financial Officer.
• Complete CFO’s weekly timesheet and monthly expense report.
• Act as a communication hub for the CFO across departments and studios.
• Assist with monthly billing meetings as needed.
• Manage accounting department’s absence requests and timesheet approvals.
• Assist with coordination of trainings, events, etc.

Skills

Communication

Discretion

Organization

Time management

Problem solving

Interpersonal skills

Confidentiality

Education

Bachelor's degree

Tools

Deltek VantagePoint

Microsoft Outlook

Microsoft Teams

Job description

Position: Finance / Accounting Administrative Assistant

Studio/Department: Accounting

Rockwell Group, an award-winning architecture and multi-disciplinary design firm, seeks Finance / Accounting Administrative Assistant experience for a fast-paced environment. Superb Communication and organizational skills required.

Role: Candidate will work directly with Chief Financial Officer and accounting department and will act as a liaison between Chief Financial Officer, partners, and staff members. Responsibilities will include providing administrative support to Chief Financial Officer with strong sensitivity to confidentiality.

Main responsibilities include:

• Manage inbox and maintain calendar for Chief Financial Officer by drafting responses, flagging urgencies, and ensuring high-priority items receive timely attention with strong sensitivity to confidentiality
• Field phone calls for the Chief Financial Officer
• Complete Chief Financial Officer’s weekly timesheet and monthly expense report
• Act as a communication hub for Chief Finance Officer across departments and studios at Rockwell Group
• Assist with monthly billing meetings as needed
• Manage accounting department’s absence requests and timesheet approvals
• Assist with coordination of trainings, events, etc.

Qualifications:

• Bachelor’s degree (or other equivalent degree)
• Two + years’ relevant work experience in similar roles
• Ability to handle confidential information with discretion and professionalism
• Strong interpersonal skills, communication skills, and organizational skills
• Strong time management skills with a proactive approach to problem-solving and decision-making skills are a must
• Knowledge of accounting/bookkeeping
• Interest in architecture and design is a plus
• Proficiency in Deltek VantagePoint, Microsoft Outlook and Microsoft Teams is preferred

Rockwell Group is an equal opportunity employer committed to a diverse, equitable, and inclusive workplace. Women, minorities, individuals with disabilities, and veterans are encouraged to apply.

This is a Full Time – In Studio position. Salary is commensurate with qualifications and experience ranging from $50,000 to $65,000.