Executive & Family Office Assistant & Bookkeeper

Michael Aaron Staffing, LLC; Miami (FL); On-site; USD 60,000 - 90,000; Full time

Job summary

Michael Aaron Staffing, LLC is seeking a professional Personal Assistant & Bookkeeper to manage both administrative and financial tasks for the CEO and family office. The role requires discretion, proactive organization, and reliable handling of confidential information.

Responsibilities include calendar management, travel planning, meetings, and coordinating property-related payments. Proficiency in QuickBooks and Excel is essential, with experience in law firm or family-office settings

Qualifications

• 3+ years of experience in personal assistance or a related role.
• Strong bookkeeping skills including reconciliations and expense tracking.
• Experience supporting a CEO, attorney, high-net-worth individual, or family office is highly desirable.

Responsibilities

• Manage the CEO’s calendar, travel, appointments, and personal commitments.
• Coordinate meetings, reservations, and family activities.
• Handle correspondence, phone calls, documents, and follow-up items.
• Manage portfolio of properties, vendors, and family office needs.
• Maintain organized financial records and cash flow tracking.
• Reconcile bank, credit card, and investment statements; assist with tax prep.

Skills

Executive & Personal Assistance

Bookkeeping

Proficiency in QuickBooks

Excel

Discretion & confidentiality

Communication skills

Tools

QuickBooks

Excel

Practice management software

Financial software

Job description

Michael Aaron Staffing, LLC is seeking a professional Personal Assistant & Bookkeeper to manage both administrative and financial tasks for the CEO and family office. The role requires discretion, proactive organization, and reliable handling of confidential information.

Responsibilities include calendar management, travel planning, meetings, and coordinating property-related payments. Proficiency in QuickBooks and Excel is essential, with experience in law firm or family-office settings