Executive Family Assistant

Truex Métier; San Francisco (CA); On-site; USD 140,000 - 160,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Gas mileage reimbursement

Job summary

Truex Métier is seeking an Executive Family Assistant to act as a right-hand partner for a private family. This full‑time onsite role combines school-age child support, household management, and business assistance with significant autonomy and trusted responsibilities.

The ideal candidate thrives in a dynamic environment, proactively solves problems, and communicates with caregivers and vendors. Fluency in Spanish is a plus and CPR/First Aid is preferred or trainable.

Qualifications

• 3+ years of Executive Assistant, Personal Assistant, or Family Assistant experience with school-aged children.
• Strong calendar management, scheduling, and logistical planning skills.
• Proactive, decisive, adaptable, and comfortable working independently.
• Warm, patient, low-ego, and calm under pressure with excellent communication.
• Tech-savvy and proficient with scheduling/productivity tools.
• Comfort coordinating with household staff, vendors, and other professionals.
• Conversational Spanish highly preferred.
• Pediatric CPR/First Aid certification preferred or willingness to obtain.
• Valid driver’s license and comfortable with job-related driving.

Responsibilities

• Oversee master family calendar including school, activities, appointments, and social events.
• Provide engaging activities and support daily routines, transportation, meals, and organization.
• Travel with the family as needed and provide occasional overnight care.
• Coordinate with caregivers and household staff to ensure smooth daily operations.
• Manage household maintenance, repairs, deliveries, vendors, supplies, and organization projects.
• Coordinate vendors and logistics for family events, holidays, birthdays, and gatherings.
• Coordinate appointments, reservations, purchases, returns, gifts, correspondence, and special projects.
• Manage personal travel logistics, itineraries, bookings, and packing support.
• Assist with projects, research, document preparation, and professional vendor communication.
• Partner with the family’s remote Executive Assistant and broader support team.

Job description

A warm, down-to-earth private family is seeking a proactive, high-agency Executive Family Assistant to serve as a key right-hand partner. This dual-scope role combines hands-on support for school-aged children with household management, personal assistance, and business support.

The ideal candidate is a natural systems-builder and problem-solver who genuinely enjoys working with children, anticipates needs, and thrives in a dynamic environment. Working alongside household staff and other executive support professionals, this role offers significant autonomy, trust, and opportunity to make a meaningful impact.

Key Responsibilities

Family Support & Educational Care

• Oversee the master family calendar, including school, activities, appointments, and social events.
• Provide engaging, age-appropriate activities and support daily routines, transportation, meals, and organization.
• Travel with the family as needed and provide occasional overnight care.
• Adapt calmly and flexibly to changing schedules and family needs.

Household Management & Events

• Coordinate with caregivers and household staff to ensure smooth daily operations.
• Manage household maintenance, repairs, deliveries, vendors, supplies, and organization projects.
• Coordinate vendors and logistics for family events, holidays, birthdays, and gatherings.

Personal & Lifestyle Assistance

• Coordinate appointments, reservations, purchasing, returns, gifts, correspondence, and special projects.
• Manage personal travel logistics, including itineraries, bookings, and packing support.

Business & Executive Support

• Assist with projects, research, document preparation, and professional vendor communication.
• Partner closely with the family's remote Executive Assistant and broader support team.

Qualifications & Profile

• 3+ years of Executive Assistant, Personal Assistant, or Family Assistant experience, plus hands-on experience with school-aged children.
• Strong calendar management, logistical planning, organization, and communication skills.
• Proactive, decisive, adaptable, and comfortable working independently.
• Warm, compassionate, low-ego, and calm under pressure.
• Tech-savvy and comfortable with scheduling and productivity tools.
• Comfortable coordinating with household staff, vendors, and other professionals.
• Conversational Spanish highly preferred.
• Pediatric CPR/First Aid certification preferred or willingness to obtain.
• Valid driver's license and comfortable with job-related driving.
• Full-time, primarily onsite support with flexibility for early mornings, evenings, weekends, and travel as needed.
• $140,000–$160,000+ DOE.
• Comprehensive health, dental, and vision coverage.
• Paid time off and holidays.
• Gas and mileage reimbursement for job-related driving.