Proactive Family Assistant / Personal Assistant

Gilder Search Group; New York (NY); On-site; USD 120,000 - 165,000; Full time

Benefits offered by this job

Stipend possible

Job summary

Gilder Search Group on the Upper East Side is seeking a proactive full-time Family Assistant / Personal Assistant to maintain the household, routines, and travel readiness.

The role focuses on groceries, meals, errands, vendor coordination, and light support for older children; summer in the Hamptons and travel are possible. Compensation ranges from $120,000 to $165,000 annually.

Qualifications

• Legally able to work within the United States.
• Experience as a Family/Personal/Household Assistant for a private family.
• Proactive and self-directed with a natural instinct to identify and address needs.
• Highly organized with excellent follow-through across errands, vendors, and household projects.
• Confident preparing approachable, family-friendly meals; attentive to dietary needs.
• Comfortable coordinating a Housekeeper and vendors without a formal environment.
• Warm, discreet, reliable, service-oriented in a busy but informal home.
• Willing to travel to the Hamptons and accompany the family as needed.

Responsibilities

• Own the daily household flow, anticipate needs, and keep requests moving to completion.
• Manage groceries, pantry and refrigerator inventory, and routine home stocking.
• Source recipes and prepare simple family-style meals with dietary protocols.
• Coordinate private-chef or meal-drop support when helpful.
• Handle errands, shopping, bulk-supply runs, dry cleaning, returns, packing, and other requests.
• Coordinate priorities with the Housekeeper while maintaining a respectful working relationship.
• Manage vendors, maintenance, repairs, and home organization projects.
• Prepare the family for travel by organizing packing, schedules, and supplies.
• Provide light logistical support to older children as needed.
• Support summer residence and family travel, including meals and pet care.

Skills

Proactive mindset

Well organized

Discreet service

Excellent communication

Household coordination

Pet care familiarity

Job description

An informal, active family based on the Upper East Side seeks a proactive full-time Family Assistant / Personal Assistant to bring consistency and thoughtful support to the household. This private role is entirely separate from the principals' business interests and will focus on keeping the city residence, family routines, and seasonal needs organized, supplied, and prepared.

The ideal candidate has a true concierge mentality, notices what needs attention, and finds productive ways to help during quieter periods. Warm, capable, and low-ego, this person will anticipate busy stretches and travel, take practical needs off the family's plate, and become an invaluable extension of the household.

Responsibilities include, but are not limited to:

• Own the daily household flow, anticipate needs, and keep personal and family requests moving to completion
• Manage groceries, pantry and refrigerator inventory, household supplies, and routine home stocking
• Source recipes and prepare simple family-style meals while maintaining strict food-allergy and dietary protocols
• Coordinate supplemental private-chef or meal-drop support when helpful
• Handle errands, shopping, bulk-supply runs, dry cleaning, returns, packing, and other practical requests
• Coordinate priorities and special projects with the Housekeeper while maintaining a respectful working relationship
• Manage vendors, maintenance, repairs, touch-ups, and organization projects to keep the home in excellent order
• Prepare the family for travel by organizing packing, supplies, schedules, and the home before departure
• Provide light logistical support to older children as needed without functioning as primary childcare
• Support the summer residence and family travel, including meals, supplies, household readiness, and pet care

Requirements:

• Legally able to work within the United States
• Prior experience as a Family Assistant, Personal Assistant, or Household Assistant for a private family
• Exceptionally proactive and self-directed, with a natural instinct to identify and address needs
• Highly organized and resourceful, with excellent follow-through across errands, vendors, and household projects
• Confident preparing approachable, family-friendly meals; attentive to dairy and nut free preferences
• Comfortable coordinating a Housekeeper and vendors without creating an overly formal environment
• Warm, discreet, reliable, service-oriented, and comfortable in a busy but informal family home
• Good judgment and clear communication with principals, household staff, and older children
• Genuinely comfortable with dogs and able to coordinate walkers, supplies, and routine pet needs
• Available to work from the Hamptons during the summer and travel with the family as needed
• Resourceful navigating shopping, errands, household sourcing, and changing priorities in New York City

Schedule: Monday through Friday, approximately 10:00 AM - 5:00/6:00 PM, with flexibility for seasonal travel and family needs.

Location(s): Upper East Side, Manhattan; seasonal work in the Hamptons and family travel as needed

Compensation: $120,000 - $165,000

Benefits: Stipend possible