Executive Events Lead: White-Glove, High-Impact Programs

BrickRed Systems; Bellevue (WA); On-site; USD 65,000 - 90,000; Full time

Job summary

BrickRed Systems is seeking an Executive Events Coordinator to lead high-visibility executive programs, including onsite and virtual events, delivering white-glove experiences for executive audiences.

Ideal candidates are highly organized, proactive, and customer-focused, with 2+ years in corporate or executive events and strong communication, project management, and stakeholder skills. This role requires managing multiple projects and travel as needed.

Qualifications

• 2+ years of experience in corporate events, executive events, field marketing events, event coordination, or a related field.
• Strong event planning, project coordination, and event operations experience.
• Proven ability to manage multiple projects, priorities, and deadlines simultaneously.
• Exceptional organizational and attention‑to‑detail skills.
• Strong written and verbal communication skills.
• Demonstrated ability to provide exceptional customer service to internal and external stakeholders.

Responsibilities

• Manage multiple executive event projects simultaneously, ensuring timely follow-through, clear communication, and successful delivery.
• Provide day‑to‑day support for executive events, helping exceed program targets and deliver an exceptional attendee experience.
• Coordinate white-glove event logistics, ensuring smooth operations and detail‑oriented execution across all event activities.
• Build and maintain strong relationships with cross‑functional stakeholders, business partners, internal teams, and external partners.
• Support the planning and execution of onsite and virtual events, including event logistics, coordination, and operational requirements.
• Assist with the development and execution of creative and highly visible executive programs.
• Analyze event data, metrics, and performance results to identify trends, opportunities, and recommendations for continuous improvement.
• Develop and document scalable, repeatable event processes and workflows to improve operational efficiency.
• Identify opportunities to streamline event execution and improve overall program effectiveness.
• Bring creative ideas and innovative approaches to executive events and attendee experiences.
• Maintain accurate project documentation, timelines, trackers, and event‑related information.
• Coordinate multiple priorities and dependencies while maintaining a high level of attention to detail.
• Provide exceptional customer service and stakeholder support throughout the event lifecycle.
• Support event travel and onsite execution when required.

Skills

Executive events

Corporate events

Field marketing events

Event operations

Project coordination

Communication

Organizational skills

Stakeholder management

Event logistics

Travel coordination

Tools

Google Workspace

Microsoft Excel

Mac environment

Job description

BrickRed Systems is seeking an Executive Events Coordinator to lead high-visibility executive programs, including onsite and virtual events, delivering white-glove experiences for executive audiences.

Ideal candidates are highly organized, proactive, and customer-focused, with 2+ years in corporate or executive events and strong communication, project management, and stakeholder skills. This role requires managing multiple projects and travel as needed.