Executive Director Support & Community Programs Coordinator

Mt. Washington Pediatric Hospital; New Mexico; On-site; USD 38,000 - 52,000; Full time

Job summary

The Boys & Girls Club is seeking an Operations Coordinator to provide high-level administrative support to the Executive Director. You will manage calendars, prepare correspondence, and maintain both electronic and hard copy files to ensure efficient club operations.

Responsibilities include compiling reports, coordinating agendas and minutes, handling inquiries, and supporting staff, volunteers, and families. Flexibility and strong organizational skills are essential for this role.

Qualifications

• Bachelor’s Degree in Social Science or related field from an accredited college or university.

Responsibilities

• Performs advanced secretarial duties, preparing correspondence and reports. Proofreads all materials for accuracy prior to Executive Director’s review and signature.
• Prepares meeting agendas and minutes, as requested.
• Maintains master schedule of Club activities and events, collecting and disseminating information to Club staff, volunteers, members, and families as instructed.
• Answers telephones, providing general information, forwarding callers to other staff or taking messages as necessary.
• Compiles and analyzes information and prepares draft reports to support Executive Director.
• Maintains electronic and hard copy filing systems, making sure they are accurate and timely.
• Facilitates easy retrieval of information.
• Monitors office supply inventory and orders supplies as necessary.
• May be responsible for service contracts and contracting service representatives as needed.
• Monitors and logs staff attendance and transits attendance data to payroll.
• Maintains close, daily contact with Club staff and supervisor to receive/provide information, discuss issues, and explain guidelines/instructions.
• Maintains contact with Board volunteers, community contacts, Club members’ families, and the general public to give and obtain information, either in response to inquiries or as instructed by supervisor.

Skills

Advanced secretarial duties

Calendar management

Communication with staff and families

Report preparation

Data handling

Education

Bachelor’s Degree in Social Science or related field

Job description

The Boys & Girls Club is seeking an Operations Coordinator to provide high-level administrative support to the Executive Director. You will manage calendars, prepare correspondence, and maintain both electronic and hard copy files to ensure efficient club operations.

Responsibilities include compiling reports, coordinating agendas and minutes, handling inquiries, and supporting staff, volunteers, and families. Flexibility and strong organizational skills are essential for this role.