Executive Diary & Admin Coordinator

Ministry of Justice; United States; Remote; USD 55,000 - 75,000; Full time

Job summary

Ministry of Justice seeks an administrative professional to provide secretarial and diary management support to the Deputy Director or Head of Operational Function within the NPS divisional structure. The role focuses on coordinating diaries, drafting correspondence, organizing meetings and handling confidential information with discretion.

Key duties include maintaining filing systems, preparing agendas, taking minutes, handling inquiries, arranging travel and accommodation, and liaising with

Qualifications

• Experience managing the diary of a senior executive.
• Experience providing a wide range of management support activities.
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.

Responsibilities

• Manage Deputy Director's diary and arrange meetings and travel.
• Screen telephone calls, emails and determine priorities.
• Provide secretarial support and prepare confidential reports.
• Develop and maintain filing systems and collate information.
• Liaise with internal and external partners to coordinate engagements.

Skills

Diary management

Executive support

Education

NVQ Level 2 or equivalent

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Ministry of Justice seeks an administrative professional to provide secretarial and diary management support to the Deputy Director or Head of Operational Function within the NPS divisional structure. The role focuses on coordinating diaries, drafting correspondence, organizing meetings and handling confidential information with discretion.

Key duties include maintaining filing systems, preparing agendas, taking minutes, handling inquiries, arranging travel and accommodation, and liaising with