Executive Data Reporting Analyst

STI; Atlanta (GA); On-site; USD 50,000 - 70,000; Full time

Job summary

STI in Atlanta is seeking an Executive Assistant to perform administrative tasks, manage executive schedules, and facilitate communication between executives and clients. The ideal candidate will handle sensitive information with confidentiality and possess exemplary organizational skills.

Strong abilities in Microsoft Office and problem-solving are essential for this role. The position demands a proactive approach to managing multiple projects and tasks. Flexible working hours may be required to address after-hours emergencies.

Qualifications

• Strong Microsoft Office skills and problem-solving abilities.
• Excellent oral and written communication skills.
• Ability to manage multiple projects with minimal supervision.

Responsibilities

• Perform executive level administration tasks and manage schedules.
• Act as the administrative point of contact between executives and clients.
• Handle requests and queries, ensuring confidentiality.

Skills

Microsoft Office

Problem-solving

Communication

Job description

Responsibilities

• Perform executive level administration task, coordinating and scheduling meetings, Conduct personnel support such as interview scheduling and performance management tracking for the division.
• Manage the executive’s daily calendar, including scheduling meetings, confirming appointments, writing itineraries, and arranging for transportation. Executive Assistants also train other administrative staff on company policies and best practices. Ensure they can efficiently accomplish key tasks and company initiatives.
• Act as the administrative point of contact between the executives and internal/external clients.
• Undertake tasks of receiving calls, taking messages and routing correspondence.
• Handle executives’ requests and queries appropriately, manage action register and report as required.
• Have the ability to maintain privacy and confidentiality of key sensitive matters and information.
• Exemplary planning and time management skills.
• Be up to date with advancements in office gadgets and applications.
• Ability to multitask and prioritize daily workload.
• High level verbal and written communications skills.
• Perform specialized duties in budget management in accordance with City processes and rules.
• Confirm purchase request details and prepare appropriate documentation.
• Process daily, weekly, monthly, and quarterly reports of approved budget, amount spent, and variances.
• Prepare management reports related to budget as needed.
• Conduct invoice and purchase order reconciliation.
• Communicate and maintain working relationship with user agencies, internal department staff, and suppliers to meet customer expectations; assist with questions and concerns regarding Oracle policies.
• Resolve conflicts concerning goods/services at department and vendor level.
• Inspect invoices and troubleshoot problems between divisions and vendors to include price discrepancies, credits, and other payment terms.
• Assist in the development and review of budgeting procedures and methods.
• Follow standardized procedures and written instructions to accomplish assigned tasks.
• Ensure all procurement assigned are current and that the method of procurement is approval and accordance to City of Atlanta process.

Support

• Follow division team handbook and policies and procedures.
• Work collaboratively with others to achieve team and organizational goals; prioritize projects and/or tasks; provide constructive input to achieve team goals.
• Deliver a customer-focused, responsive service to customers; support efforts to enhance business efficiency and effectiveness; demonstrate a positive, “can‑do” attitude; respond constructively to new information, changing conditions, and unexpected obstacles.
• Support and provide assistance to the Strategic Objectives and Wildly Important Goals (WIGS) of the Division and Department of Aviation.
• Perform other related duties incidental to the work described herein.

Knowledge, Skills & Abilities

• Strong Microsoft Office software skills.
• Strong problem‑solving skills.
• Ability to apply experience and professional knowledge to carry out assignments in professional area. Ability to apply knowledge across organization or discipline lines.
• Good oral and written communication skills. Good technical writing, people skills and customer service skills.
• Strong research and troubleshooting skills.

Non‑Technical Skills

The applicant must be able to manage multiple projects and/or tasks concurrently. Must be a self‑starter and be able to use own judgment/initiative to undertake activities with minimal supervision. The candidate must also have excellent oral and written communications skills as well as the ability to work alone or within a team environment. Applicants employed in this position will be required to work extra hours, as needed, and to be on‑call for scheduled after‑hour emergencies and respond to after‑hours emergencies as needed.