Administrative Assistant – Temporary

Jobtailor; Atlanta (GA); On-site; USD 45,000 - 65,000; Full time

Job summary

Emory University is seeking an administrative professional to support management in a research environment. You will handle calendars, communications, and budgeting, ensuring compliance with Emory policies and procedures.

The role requires strong Microsoft Office skills, experience with collaboration tools, and the ability to manage budgets, grants, and travel logistics. Georgia residency and flexible weekly onsite presence are expected.

Qualifications

• Bachelor's degree or equivalent plus five years of admin support experience.
• Proficiency with Microsoft Office suite (PowerPoint, Outlook, Excel).
• Experience with collaboration tools such as OneDrive, Zoom, Teams.
• Ability to commute to Emory University on a flexible weekly schedule.
• Residency in Georgia required.

Responsibilities

• Provide administrative support for general management or a program.
• Ensure office activities comply with Emory policies and procedures.
• Respond to incoming telephone calls and maintain calendars.
• Review correspondence and prepare responses for management.
• Prepare charts, graphs, and departmental reports.
• Schedule meetings and manage logistics for events.
• Initiate, process, and maintain records and invoices.
• Monitor budgets and grants and prepare expense reports.

Skills

Administrative Support

Budget Management

Data Analysis

Report Preparation

Calendar Management

Correspondence Handling

Grant Application Completion

Filing System Organization

Expense Reporting

Travel Coordination

Education

Bachelor's degree

High school diploma or equivalent + 5 years experience

Tools

Microsoft PowerPoint

Microsoft Outlook

Microsoft Excel

OneDrive

Zoom

Teams

Job description

• Provide administrative support for general management, a research environment, or a specific program
• Ensure office activities comply with Emory policies and procedures
• Respond to incoming telephone calls
• Maintain calendars and prioritize meeting requests for management
• Review incoming correspondence, identify items of special interest, handle routine correspondence, and prepare responses
• Complete forms, grant applications, and correspondence associated with programs
• Prepare charts and graphs for reports and presentations
• Create and edit scientific, programmatic, and other departmental reports
• Schedule meetings and manage logistics for meetings and special events
• Prepare materials for meetings and special events
• Initiate, process, and maintain records and invoices
• Keep management apprised of account status, identify cost-effective solutions, and potentially authorize expenditures
• Monitor or maintain budgets and grants, assist with budget development, and prepare expense reports and reimbursements
• Plan and coordinate travel arrangements
• Maintain databases and spreadsheets, analyze data, and design or generate related reports
• Establish and organize filing systems
• Oversee ordering and maintenance of office supplies
• May supervise or direct support staff and/or students
• Perform related responsibilities as required

Requirements

• Bachelor's degree OR high school diploma (or equivalency) and five years of administrative support or secretarial experience
• Proficiency with Microsoft Office, including PowerPoint, Outlook, and Excel
• Experience with collaboration tools such as OneDrive, Zoom, Teams, and/or others
• Must be able to commute to Emory University on a flexible weekly schedule based upon business needs
• Residency in the state of Georgia required

Core Competencies

Demonstrates strong administrative support capabilities, including proficiency in Microsoft Office and experience with collaboration tools. Skilled in managing schedules, budgets, and correspondence while ensuring compliance with organizational policies.

Highest-signal resume keywords

• Administrative Support
• Microsoft Office Proficiency
• Budget Management
• Meeting Coordination
• Data Analysis

ATS Optimization Keywords

Hard Skills

• Administrative Support
• Budget Management
• Data Analysis
• Report Preparation
• Calendar Management
• Correspondence Handling
• Grant Application Completion
• Filing System Organization
• Expense Reporting
• Travel Coordination

Soft Skills

• Communication
• Organization
• Prioritization
• Problem-Solving
• Supervision

Industry Keywords

• Emory Policies
• Research Environment
• Office Compliance
• Administrative ProceduresGeorgia ResidencyGeorgia Residency

Tools & Technologies

• Microsoft PowerPoint
• Microsoft Outlook
• Microsoft Excel
• OneDrive
• Zoom
• Teams