Executive Coordinator to the Dean — College Leadership

Seattle-University; Seattle (WA); Hybrid; USD 52,000 - 62,000; Full time

Benefits offered by this job

100% paid tuition for employee and/ or

Health plans (medical, dental, vision)

Employer retirement contributions and

Hybrid work eligibility after intro

Job summary

Seattle University is seeking an Executive Coordinator to provide high-level administrative and operational support to the Dean of the College of Science and Engineering, contributing to effective leadership and external outreach. The role advances the college's work with donors, alumni, and partners while ensuring smooth office operations and policy guidance.

The position reports to the Dean and works closely with faculty, staff, and university offices to coordinate meetings, events, and

Qualifications

• Experience providing administrative support to executives or senior leaders.
• Strong organizational and time-management abilities.
• Excellent written and verbal communication skills.

Responsibilities

• Schedule the dean's meetings with faculty, staff, donors, visitors, and university partners.
• Take minutes and transcribe for Executive Committee and college-wide meetings as needed.
• Arrange travel, communicate with campus offices, and oversee calendar postings and college listserv permissions.
• Provide support for the Dean's Office and special projects, including rank & tenure, sabbaticals, and faculty searches.
• Produce reports and drafts for the dean using university systems and data sources.

Job description

Seattle University is seeking an Executive Coordinator to provide high-level administrative and operational support to the Dean of the College of Science and Engineering, contributing to effective leadership and external outreach. The role advances the college's work with donors, alumni, and partners while ensuring smooth office operations and policy guidance.

The position reports to the Dean and works closely with faculty, staff, and university offices to coordinate meetings, events, and