Executive Coordinator

Fresh Tech; Pittsburgh, Northern (Allegheny County, KY); Hybrid; USD 42,000 - 54,000; Part time

Job summary

Fresh Tech, a growing AVL integration company, seeks an Executive Coordinator to support the CEO part-time (≈30 hours/week) in Pittsburgh. You will manage calendars, emails, tasks, and travel while keeping projects on track and ensuring every client receives timely, clear communication.

You will operate with discretion, uphold trust, and use AI tools for notes and research, expanding your impact across the team and operations. This role suits a local candidate who values ministry and teamwork.

Qualifications

• Ability to turn ambiguous goals into concrete plans.
• Excellent writer who drafts professional emails in someone else's voice.
• Organized and reliable with strong follow-through.
• Proven discretion with confidential information.
• Discernment: know what to handle, route, or avoid.
• Comfort with AI tools for notes, drafting, and research, plus verification.

Responsibilities

• Manage CEO's calendar, inbox, tasks, and travel from day one.
• Maintain a bird's-eye view of active projects and client communications.
• Ensure timely, quality communication with customers and internal teams.

Skills

Figure-it-out mindset

Excellent writing

Organized and reliable

Discretion

Discernment

AI-assisted notes/research

Google Workspace

Tools

Google Workspace

Basecamp

Zoho CRM

Jetbuilt

Job description

Pittsburgh, United States | Posted on 09/24/2026

Are you the person who takes a vague "can you figure this out?" and comes back with a researched, realistic plan and then actually makes it happen? Do you get genuine satisfaction from a calendar that runs smoothly, an inbox at zero, and a follow-up that went out before anyone had to ask? Are you the one your friends trust with the things that matter, because you keep confidences and you keep your word? If that's you, keep reading.

About the Job

Fresh Tech is a rapidly growing, innovative AVL integration company that exists to accelerate every church's unique mission. We design and install purpose-built audio, video, and lighting systems for ministries across the Northeast US and beyond, and we've been at it for over 20 years.

We're looking for an Executive Coordinator (roughly 30 hours/week) to work directly alongside our CEO and multiply their capacity to lead. This is not a sit-in-the-corner-and-schedule-things role. You'll be trusted with real responsibility from day one: managing the CEO's calendar, inbox, tasks, and travel, keeping a bird's eye view of our active projects, and making sure every customer gets timely, quality communication and is never left wondering where things stand.

This is a high-trust seat. You'll see sensitive things: strategy, compensation, hiring. We need someone with complete discretion, a servant's heart, and zero interest in gatekeeping or borrowing the boss's authority. Your job is to help people feel heard and help the CEO move fast, not to be in charge.

Requirements

What We're Looking For

• A figure-it-out person: give you an ambiguous goal and you come back with a plan
• Excellent writer who can draft professional emails in someone else's voice
• Organized and reliable, with follow-through that never needs a reminder
• Proven discretion with confidential information
• Discernment: you know what to handle, what to route, and what to escape
• Comfortable with AI tools for notes, drafting, and research, and diligent about verifying what they produce
• Google Workspace proficiency; Basecamp, Zoho CRM, or Jetbuilt experience is a plus
• Alignment with our Core Values: Honesty Always, Ministry First, Future Forward, People First, Elevate Everything
• Active involvement in a local church is strongly preferred

The Details

• Part-time, approximately 30 hours/week, hybrid role (Pittsburgh area)
• Work directly with the CEO of a growing company where your work visibly matters
• A team that works hard, celebrates each other, and exists to accelerate every church's unique mission

We are an Equal Opportunity Employer and provide fair and equal employment opportunity to all employees and applicants regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status prohibited under Federal, State, or local laws. All employment decisions are based on valid job-related requirements.