Executive Coordinator + Omaha + Professional Services

Lutz; Omaha (NE); On-site; USD 55,000 - 75,000; Full time

Job summary

Lutz is seeking an Executive Coordinator to work closely with the Managing Partner in Omaha. This role is a fast-paced, highly visible position where you will prioritize, protect time, and move important initiatives forward.

You will interact with the Managing Partner daily, requiring confidence, proactivity, and the ability to handle confidential information with discretion. This role offers the chance to influence and support critical client relationships and strategic projects across the

Qualifications

• 3+ years of executive-level support experience.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Ability to manage a demanding, evolving schedule.
• Professional presence interacting with executives and stakeholders.
• Strong judgment, discretion and attention to detail.
• Proactive mindset with ownership of tasks.
• Proficiency with Microsoft Office and productivity tools.
• Ability to work independently while staying connected to leadership.

Responsibilities

• Own a complex executive calendar with meetings, travel, and events.
• Manage high-volume email and draft correspondence.
• Anticipate conflicts and solve problems proactively.
• Coordinate meetings, travel, speaking engagements and logistics.
• Prepare presentations and meeting materials.
• Support client relationships and events.
• Assist with strategic projects and initiatives.
• Provide personal executive support as needed.
• Handle confidential information with discretion.

Skills

Executive support

Time management

Written communication

Verbal communication

Discretion

Tools

Microsoft Office

Job description

Executive Coordinator + Professional Services + Omaha

We’re partnering with our client, a growing, multi-office professional services organization, to find an exceptional Executive Coordinator who will work closely with its Managing Partner. This is a highly visible, fast-paced role for someone who wants to be more than an administrative support; you’ll become a trusted go-to resource who helps manage priorities, protect time and keep important initiatives moving forward.

You’ll interact with the Managing Partner throughout the day, so we’re looking for someone confident, proactive, and comfortable working with a strong, fast-moving executive.

What You’ll Do:

• Own a complex executive calendar, balancing meetings, client commitments, travel, events and competing priorities
• Manage and prioritize a high volume of email and communication, including drafting and proofreading correspondence
• Anticipate needs, identify potential conflicts and proactively solve problems before they become issues
• Coordinate meetings, travel arrangements, speaking engagements, appointments and other executive logistics
• Prepare presentations, reports, meeting materials and executive correspondence
• Assist with client and business relationships, including meetings, events, hospitality and special initiatives
• Support strategic projects and other business priorities as needs arise
• Provide select personal executive support, including scheduling, travel and other logistics
• Handle highly confidential information with discretion and sound judgment

What They’re Looking For:

• 3+ years of experience providing executive-level support
• Exceptional organizational and time-management skills
• Strong written and verbal communication skills
• Ability to manage a demanding, constantly evolving schedule and workload
• Professional presence and confidence interacting with executives, clients and other key stakeholders
• Strong judgment, discretion and attention to detail
• A proactive mindset—you see what needs to happen and take ownership of getting it done
• Advanced proficiency with Microsoft Office and business productivity tools
• Ability to work independently while staying closely connected to leadership

If you’re looking for an Executive Coordinator role where you can become a true extension of leadership, have visibility across the organization and make a noticeable impact every day, we’d love to hear from you.

Job Number — 3677936LC