Executive Coordinator, Chief of Staff Style

Community Health Action of Staten Island; New York (NY); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Paid time off

Medical insurance

Dental insurance

Vision insurance

Retirement plan

Tuition reimbursement

Fitness reimbursement

Job summary

Community Health Action of Staten Island (CHASI) seeks an Executive Coordinator to provide high‑level administrative, planning, and operational support to the Executive Director. This Chief of Staff–style role prioritizes initiatives, coordinates Board activities, advances cross‑departmental work, and supervises the Office Manager.

The position requires strong planning, project coordination, and discreet communications with senior leaders, donors, and partners.

Qualifications

• Five+ years of experience supporting executive leadership or equivalent strategic administrative work.
• Experience supervising staff and leading cross‑functional initiatives preferred.
• Strong planning, coordination, meeting prep, writing, editing, and information synthesis skills.
• Ability to manage multiple priorities, anticipate needs, and exercise sound judgment.

Responsibilities

• Serve as planning and operational partner, prioritizing competing demands and ensuring follow‑up.
• Protect the Executive Director's time by managing requests and redirecting non-critical items.
• Manage Executive Director's calendar, briefings, travel, and external engagements.
• Lead Board and committee coordination: calendars, agendas, materials, minutes, and action items.
• Track priorities, deadlines, and next steps; identify risks and barriers.
• Collaborate with Senior Leadership on special projects and cross‑functional initiatives.
• Draft executive communications, reports, and procedures; coordinate follow‑up on incidents.
• Communicate professionally with leaders, donors, staff, and community partners; maintain confidentiality.
• Supervise and support the Office Manager to ensure efficient administrative operations.

Skills

Executive support

Project coordination

Board governance

Microsoft 365

Calendar management

Written communication

Education

Bachelor's degree or equivalent

Tools

Outlook

Teams

SharePoint

Word

Excel

PowerPoint

Job description

Community Health Action of Staten Island (CHASI) seeks an Executive Coordinator to provide high‑level administrative, planning, and operational support to the Executive Director. This Chief of Staff–style role prioritizes initiatives, coordinates Board activities, advances cross‑departmental work, and supervises the Office Manager.

The position requires strong planning, project coordination, and discreet communications with senior leaders, donors, and partners.