Executive Coordinator & Board Liaison

Community Health Action of Staten; New York (NY); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Paid time off

Medical, dental, vision

Life insurance

Employee assistance program

Tuition reimbursement

Fitness reimbursement

Retirement plan with employer matching

Job summary

Community Health Action of Staten Island (CHASI) seeks an Executive Coordinator to provide high-level administrative, planning, and operational support to the Executive Director. In a Chief of Staff–style role, you will prioritize initiatives, coordinate Board and leadership activities, and supervise the Office Manager.

This position requires five years of executive-support experience and two years of supervisory experience, with strong planning, writing, and Microsoft 365 proficiency to advance

Qualifications

• Five years of experience supporting executive leadership or in a comparable strategic administrative role.
• Two years of experience supervising staff, managing projects, or leading cross-functional work.
• Strong planning, project coordination, meeting preparation, writing, editing, follow-up, and information-synthesis skills.
• Ability to manage multiple priorities, anticipate needs, exercise sound judgment, and move assignments forward with limited direction.
• Proficiency with Outlook, Teams, SharePoint, Word, Excel, and PowerPoint.

Responsibilities

• Prioritize competing demands, identify emerging issues, and ensure follow-up.
• Protect the Executive Director's time by managing requests and delegating where appropriate.
• Manage the Executive Director's calendar, briefings, travel, and external engagements.
• Lead Board and committee coordination, including calendars, agendas, materials, minutes, resolutions, records, action items, and meetings.
• Track organizational priorities, owners, deadlines, and next steps while identifying risks and barriers.
• Partner with Executive and Senior Leadership on special projects, organizational planning, and cross-functional initiatives.
• Draft executive communications, reports, presentations, talking points, and administrative procedures, with follow-up as assigned.
• Communicate professionally with leaders, Board members, staff, donors, funders, and community partners while maintaining confidentiality.
• Supervise and support the Office Manager to ensure responsive and organized administrative operations.
• Align work with CHASI's Mission, Vision, and Core Values and complete other duties as assigned.

Skills

Executive support

Project coordination

Board governance

Staff supervision

Written communication

Discretion

Microsoft 365

Education

Bachelor's degree or equivalent experience

Tools

Microsoft 365

Job description

Community Health Action of Staten Island (CHASI) seeks an Executive Coordinator to provide high-level administrative, planning, and operational support to the Executive Director. In a Chief of Staff–style role, you will prioritize initiatives, coordinate Board and leadership activities, and supervise the Office Manager.

This position requires five years of executive-support experience and two years of supervisory experience, with strong planning, writing, and Microsoft 365 proficiency to advance