Executive Coordinator

Nasdaq; New York (NY); Hybrid; USD 71,000 - 121,000; Full time

Benefits offered by this job

401(k) with employer match 6%

Employee Stock Purchase Program 15%

Student loan repayment up to $10k

Company paid life and disability plans

Generous paid time off

Hybrid work schedule

Job summary

Nasdaq is seeking an Executive Coordinator to partner with the Chief People Officer, driving focus on strategic priorities and efficient decision-making. You will organize complex calendars, travel, and communications, and leverage AI tools to streamline workflows in a fast-paced environment.

The role emphasizes high-level writing, proactive problem solving, and strong relationship management across executives, teams, and external partners.

Qualifications

• Significant experience supporting senior executives or leadership teams.
• Exceptional organizational, communication, and relationship-management skills.
• Strong writing, editing, and proofreading capabilities.
• Experience coordinating executive meetings, travel, and complex schedules.
• Proficiency with Microsoft 365 (Outlook, Teams, PowerPoint, Word, and Excel).
• Comfort using AI-enabled productivity tools and applying sound judgment to ensure accuracy and confidentiality.

Responsibilities

• Manage complex calendars, priorities, travel, and executive commitments.
• Prepare agendas, pre-reads, briefing materials, and follow-up communications to ensure meeting readiness.
• Draft, edit, and proofread executive communications, presentations, and other business materials.
• Leverage AI and productivity tools to organize information, summarize content, track actions, and improve workflow efficiency.
• Manage information flow, prioritize requests, and ensure timely responses and decision-making.
• Coordinate leadership meetings, offsites, and events, including logistics and stakeholder communications.
• Build strong relationships across executives, teams, and external partners.
• Anticipate potential issues and proactively resolve challenges before they impact the business.
• Handle sensitive and confidential information with discretion and professionalism.

Skills

Executive support

Calendar management

Communication

Written communication

Microsoft 365

AI productivity tools

Travel coordination

Education

Tools

Outlook

Teams

PowerPoint

Word

Excel

Job description

About the Role

We are seeking a highly organized, proactive, and tech-savvy Executive Coordinator to serve as a trusted partner to the Chief People Officer (CPO). In this role, you will help maximize the CPO’s effectiveness by managing priorities, anticipating needs, enabling informed decision-making, and ensuring focus remains on the work that matters most.

This position goes beyond traditional administrative support. The ideal candidate brings exceptional judgment, strong communication skills, attention to detail, proactivity, and the ability to thrive in a fast-paced environment. You’ll leverage modern productivity tools, including AI, to streamline workflows, improve efficiency, and deliver high-quality work.

Key Responsibilities

• Manage complex calendars, priorities, travel, and executive commitments.
• Prepare agendas, pre-reads, briefing materials, and follow-up communications to ensure meeting readiness.
• Draft, edit, and proofread executive communications, presentations, and other business materials.
• Leverage AI and productivity tools to organize information, summarize content, track actions, and improve workflow efficiency.
• Manage information flow, prioritize requests, and ensure timely responses and decision-making.
• Coordinate leadership meetings, offsites, and events, including logistics and stakeholder communications.
• Build strong relationships across executives, teams, and external partners.
• Anticipate potential issues and proactively resolve challenges before they impact the business.
• Handle sensitive and confidential information with discretion and professionalism.

Qualifications

• Significant experience supporting senior executives or leadership teams.
• Exceptional organizational, communication, and relationship-management skills.
• Strong writing, editing, and proofreading capabilities.
• Experience coordinating executive meetings, offsite meetings, travel, and complex schedules.
• Proficiency with Microsoft 365 (Outlook, Teams, PowerPoint, Word, and Excel).
• Comfort using AI-enabled productivity tools and applying sound judgment to ensure accuracy and confidentiality.
• Ability to manage multiple priorities with professionalism, adaptability, and attention to detail.

What Success Looks Like

• The executive is consistently prepared, informed, and focused on strategic priorities.
• Meetings are well-organized, productive, and followed by clear action plans.
• Communications are polished, accurate, and audience-appropriate.
• Stakeholders view the executive office as responsive, organized, collaborative, and trusted.
• Processes and technology are leveraged to improve efficiency, quality, and business impact.

This is an opportunity for a highly capable professional who enjoys building relationships, creating order from complexity, and serving as a trusted partner in a dynamic leadership environment.

Come as You Are

Nasdaq is an equal opportunity employer. We welcome applications from candidates of all backgrounds and identities.

We are committed to fostering an inclusive workplace where diverse perspectives, experiences, and identities are valued and celebrated.

We ensure that individuals with disabilities are provided with reasonable accommodation throughout the hiring process.

What We Offer

We’re proud to offer a competitive rewards package that is meaningful, recognizes the unique needs of our employees and their families and incentivizes employees for their contribution to Nasdaq’s overall success.

The base pay range for this role is $71,000 - $121,000. In addition to base salary, Nasdaq provides a generous annual bonus/commission (short-term incentive), and equity (long-term incentive), comprehensive benefits, and opportunity for growth. Exact compensation may vary based on several job-related factors that are unique to each candidate, including but not limited to: skill set, experience, education/training, business needs and market demands.

Nasdaq’s programs and rewards are intended to allow our employees to:

• Secure Wealth: 401(k) program with 6% employer match, Employee Stock Purchase Program with 15% discount, Student loan repayment program up to $10k, Company paid life and disability plans, Generous paid time off
• Prioritize Health: Comprehensive medical, dental and vision coverage, Health spending account with employer contribution, Paid flex days to support mental wellbeing, Gym membership discounts
• Care for Family : Hybrid home/office schedule (for most positions), Paid parental leave, Fertility benefits, Paid bereavement leave
• Connect with Community: Company gift matching program, Employee resource groups, Paid volunteer days
• Grow Career: Education Assistance Program, Robust job skills training and Professional development opportunities

For more information, visit Nasdaq Benefits & Rewards Career page.