Executive Conference Planner – Hotel & Conference Services

Goodwin Recruiting; St. Louis (MO); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid time off

Paid holidays

Career growth and advancement

Job summary

Goodwin Recruiting is seeking an experienced Conference Planner to join a premier hotel and conference center in St. Louis, MO.

This hands-on role coordinates events from planning through on-site execution, partnering with Food & Beverage, AV, and hotel operations to deliver seamless guest experiences. The ideal candidate will have strong conference services background, client-facing skills, and a track record of managing multiple meetings with meticulous attention to detail in a dynamic

Qualifications

• Experience in conference services, hotel events, catering, meetings, or hospitality event planning.
• Strong client-facing and relationship-management skills.
• Ability to coordinate multiple hotel departments and timelines.

Responsibilities

• Manage conferences, meetings, and corporate events from initial planning through execution.
• Serve as a primary point of contact for meeting planners and clients.
• Coordinate event details, timelines, room requirements, guest needs, and service expectations.
• Prepare and manage BEOs and other event documentation.
• Communicate event requirements across Culinary, Banquets, AV, Front Office, Housekeeping, and Operations.
• Coordinate food and beverage requirements with culinary and service teams.
• Oversee meeting-room setups and conference logistics.
• Conduct pre-conference meetings and ensure all departments understand client expectations.
• Maintain regular communication with clients before, during, and after events.
• Monitor events on-site and resolve issues quickly and professionally.
• Manage multiple events and priorities simultaneously.
• Review changes and communicate updates to all affected departments.
• Provide high-touch service to executive, corporate, and conference guests.
• Support post-event follow-up and identify opportunities to improve guest experience.

Skills

Conference planning

Client relations

Event coordination

BEO knowledge

Hospitality operations

Job description

Goodwin Recruiting is seeking an experienced Conference Planner to join a premier hotel and conference center in St. Louis, MO.

This hands-on role coordinates events from planning through on-site execution, partnering with Food & Beverage, AV, and hotel operations to deliver seamless guest experiences. The ideal candidate will have strong conference services background, client-facing skills, and a track record of managing multiple meetings with meticulous attention to detail in a dynamic