Executive Concierge & CEO Operations Lead

Frontline Source Group; Dallas (TX); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Comprehensive medical benefits

Dental and vision coverage

401(k) retirement savings

Paid time off and holidays

Job summary

Frontline Source Group is recruiting a Special Assistant to the CEO in Dallas, TX. This role supports the CEO by managing complex calendars, coordinating travel, meetings, and VIP logistics to enable efficient executive operations.

The ideal candidate will be highly organized, discreet, and proactive, able to adapt to changing priorities, and skilled at coordinating cross-functional tasks with strong written and verbal communication abilities.

Qualifications

• 2–4 years of professional experience preferred, or equivalent capability.
• Exceptional organization and time-management skills.
• Strong service mentality with the ability to anticipate needs.
• Mature, polished, and professional when dealing with executives and external stakeholders.
• Proficiency with Google Workspace and AI-based tools.

Responsibilities

• Manage a complex and frequently changing executive calendar with scheduling, confirmations, and last-minute changes.
• Coordinate meetings, meals, transportation, reservations, and other logistics for the CEO.
• Prepare meeting materials, agendas, and background information as needed.
• Track commitments, reminders, and deadlines to ensure nothing falls through the cracks.
• Handle correspondence and sensitive information with discretion and sound judgment.
• Be a hands-on resource for the CEO and adapt to changing priorities.
• Remain onsite in Dallas area to support travel and events as needed.
• Assist with special projects and research to improve efficiency.
• Collaborate with internal teams and extend help where required.

Skills

Executive calendar management

Logistics coordination

Communication

Education

Bachelor's degree (preferred)

Tools

Google Workspace

AI tools

Job description

Frontline Source Group is recruiting a Special Assistant to the CEO in Dallas, TX. This role supports the CEO by managing complex calendars, coordinating travel, meetings, and VIP logistics to enable efficient executive operations.

The ideal candidate will be highly organized, discreet, and proactive, able to adapt to changing priorities, and skilled at coordinating cross-functional tasks with strong written and verbal communication abilities.