Executive Communications & Operations Specialist

Florida State University; Tallahassee (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Florida State University is seeking an Executive Specialist for the Institute for Governance and Civics in Tallahassee, FL. The role focuses on executive communications, calendar optimization, and liaison duties with university stakeholders.

The position involves coordinating travel logistics, preparing detailed itineraries, and generating leadership reports. A Bachelor’s degree with related experience or equivalent experience is required, with a strong emphasis on organizational efficiency and

Qualifications

• Provides executive support and correspondence on behalf of the IGC Director.
• Manages cross-functional calendars, meeting agendas, materials, and minutes.
• Produces bi-weekly and monthly leadership reports from research and data analysis.

Responsibilities

• Manage executive communications and act as liaison to university stakeholders.
• Coordinate cross-functional workflows, track action items, and follow up to completion.
• Prepare travel logistics, itineraries, and expense reports for the IGC Director.
• Oversee daily operations and support project execution to drive efficiency.

Skills

Executive support

Calendar management

Reporting

Education

Bachelor's degree + 2 years experience or HS diploma + 6 years experience

Job description

Florida State University is seeking an Executive Specialist for the Institute for Governance and Civics in Tallahassee, FL. The role focuses on executive communications, calendar optimization, and liaison duties with university stakeholders.

The position involves coordinating travel logistics, preparing detailed itineraries, and generating leadership reports. A Bachelor’s degree with related experience or equivalent experience is required, with a strong emphasis on organizational efficiency and