Strategic Administrative Specialist - Governance & Civics

Florida State University; Tallahassee (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Florida State University’s Institute for Governance and Civics seeks an Administrative Specialist to manage full HR workflows, postings, onboarding, and compliance across appointment types. The role coordinates with central Human Resources and handles AOR, FACET, and payroll verifications while ensuring audit-ready documentation.

The position supports faculty workflows, prepares customized reports, and maintains data integrity, reflecting the university’s commitment to compliant, efficient

Qualifications

• Bachelor's degree required with 2 years of experience, or high school diploma with 6 years of experience.

Responsibilities

• Oversees full-cycle recruitment and hiring through FSU systems.
• Audits HR Actives, payroll verification, and initiates ePAF transactions; tracks project-allocated personnel and cost centers.
• Manages comprehensive personnel administration and employment compliance for multiple appointment types; coordinates structured interview workflows and pre-employment verifications.
• Processes Assignment of Responsibilities (AOR) and FACET reporting; reconciles effort allocations and generates workload reports for leadership.
• Coordinates daily administrative workflows, maintains records, oversees facilities needs, and liaises with university policies and internal procedures.
• Supports Form I-9 verification and reverification; coordinates Export Control screenings for international appointments.

Education

Bachelor's degree

High school diploma

Job description

Florida State University’s Institute for Governance and Civics seeks an Administrative Specialist to manage full HR workflows, postings, onboarding, and compliance across appointment types. The role coordinates with central Human Resources and handles AOR, FACET, and payroll verifications while ensuring audit-ready documentation.

The position supports faculty workflows, prepares customized reports, and maintains data integrity, reflecting the university’s commitment to compliant, efficient