Executive Communications & Office Manager

Hillsdale College; Hillsdale (MI); On-site; USD 55,000 - 75,000; Full time

Job summary

Hillsdale College in Hillsdale, MI, seeks a Correspondence Manager to support the President’s Office by coordinating and managing presidential correspondence from receipt through response and archival.

The role drafts, edits, and coordinates written communications; interfaces with donors, visitors, students, and other constituents; supervises student employees; and ensures discretion, sound judgment, and accurate records.

Qualifications

• Bachelor’s degree or degree in progress plus strong admin, organizational and writing abilities.
• Experience in administrative support, professional writing/editing, or office management is preferred.
• Experience in an executive office or handling confidential information is preferred.

Responsibilities

• Manage and coordinate incoming and outgoing correspondence and communications for the President’s Office.
• Draft, edit, proofread, and prepare correspondence and other written materials.
• Assist with the management and coordination of presidential email communications.
• Work with other College departments and personnel to obtain information and support President’s Office needs.
• Maintain accurate correspondence records, files, archives, and College database information.
• Hire, train, and supervise President’s Office student employees to support the work of the office and the president and maintain effective office processes.
• Prepare and reconcile presidential expense reports and related financial documentation.
• Provide administrative, research, and project support to the president and President’s Office as needed.
• Perform additional duties as assigned, including assisting with College and President’s Office activities and occasional after-hours responsibilities.

Skills

Interpersonal communication

Verbal communication

Written communication

Organizational skills

Discretion and confidentiality

Analytical/problem-solving

Education

Bachelor’s degree or degree in progress

Tools

Microsoft Office

Perceptive Content

Blackbaud CRM

Trello

Job description

Hillsdale College in Hillsdale, MI, seeks a Correspondence Manager to support the President’s Office by coordinating and managing presidential correspondence from receipt through response and archival.

The role drafts, edits, and coordinates written communications; interfaces with donors, visitors, students, and other constituents; supervises student employees; and ensures discretion, sound judgment, and accurate records.