PMO Project Coordinator

Hillsdale College; Hillsdale (MI); On-site; USD 42,000 - 64,000; Full time

Job summary

Hillsdale College is seeking a highly organized Project Coordinator to provide the administrative backbone for projects across the College. This role supports the PMO and Continuous Improvement Services Team by coordinating meetings, maintaining project plans, tracking action items, and ensuring information remains accurate and accessible.

The ideal candidate is detail-oriented, dependable, and comfortable handling multiple priorities, with an interest in a career in project management or

Qualifications

• Bachelor’s degree in a relevant field is highly desired
• 2+ years of administrative, coordination, or project support experience preferred
• Equivalent combination of education and experience will be considered
• Proficiency with MS Office and project tools is expected

Responsibilities

• Coordinate project meetings, including calendars, attendees, rooms, and virtual links
• Attend meetings and record decisions, action items, owners, due dates, and open questions
• Distribute meeting notes promptly and update records as needed
• Maintain action item lists and reminders as deadlines approach
• Update Monday.com and other tracking tools with current information
• Organize project files, meeting records, and contact lists
• Prepare routine status reports, presentations, and stakeholder communications
• Provide general administrative support across projects
• Learn and expand knowledge of project management practices

Skills

Organization

Communication

Cross-level collaboration

Meeting coordination

Documentation

Follow-through

Calendar coordination

Prioritization

Attention to detail

Learning PM/BA practices

Relationship building

Education

Bachelor’s degree in business/communications/project management

2+ years administrative/coordination experience

Tools

Microsoft Office

Monday.com

Project tracking tools

Job description

Hillsdale College is seeking a highly organized Project Coordinator to provide the administrative backbone for projects across the College. This role supports the PMO and Continuous Improvement Services Team by coordinating meetings, maintaining project plans, tracking action items, and ensuring information remains accurate and accessible.

The ideal candidate is detail-oriented, dependable, and comfortable handling multiple priorities, with an interest in a career in project management or