Executive Chief of Staff & Operations Lead

Northwestern Mutual; Irvine (CA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Base salary based on experience

Bonus incentive plan

Health, vision, dental, life and group

Employer-paid licensing and education

Job summary

Northwestern Mutual in Orange County seeks a Business Operations Manager / Executive Assistant to the CEO. You will act as an extension of the CEO, coordinating with the Executive Leadership Team and Home Office, handling confidential matters and prioritizing agendas.

Responsibilities include anticipating CEO needs, managing an active calendar, arranging travel, preparing reports and correspondence, and supporting strategic initiatives.

Qualifications

• Provides high-level executive support to the CEO
• Manages an exceptionally active calendar and travel plans
• Prepares reports and correspondence, and supports Power BI reporting
• Maintains confidentiality across matters and documents
• Coordinates strategic initiatives with the Executive Leadership Team
• Captures notes and summarizes action items from partner meetings

Responsibilities

• Anticipate the needs of the CEO
• Direct and inform the CEO toward best use of time
• Complete a broad variety of administrative tasks including calendar and travel planning
• Provide support to allow the CEO to focus on priorities
• Represent the CEO with all constituents and maintain touchpoints
• Maintain confidentiality and manage sensitive information
• Collaborate on strategic initiatives and follow-up with accountability
• Participate in business planning meetings and note-taking

Skills

Executive support

Calendar management

Communication

Confidentiality

Tools

Power BI

Microsoft Office

Job description

Northwestern Mutual in Orange County seeks a Business Operations Manager / Executive Assistant to the CEO. You will act as an extension of the CEO, coordinating with the Executive Leadership Team and Home Office, handling confidential matters and prioritizing agendas.

Responsibilities include anticipating CEO needs, managing an active calendar, arranging travel, preparing reports and correspondence, and supporting strategic initiatives.