Executive Assistant to VP — Flexible Hours + Perks

Northwestern Mutual; Milwaukee (WI); On-site; USD 43,000 - 65,000; Full time

Benefits offered by this job

Flexible work schedules

Concierge service

Comprehensive benefits

Employee resource groups

Job summary

Northwestern Mutual in Milwaukee, WI is seeking an experienced Administrative Assistant to support an executive team. You will manage complex calendars, coordinate travel, prepare reports, and assist with onboarding and employee communications to ensure smooth operations.

The role emphasizes confidentiality, accuracy, and high-quality, timely delivery, with opportunities to lead projects and guide junior staff as needed.

Qualifications

• Five or more years of administrative assistant experience.
• Associates degree or specialized training or equivalent experience; college degree preferred.
• Proficient in MS Office at advanced levels.
• Extensive calendaring experience.
• High degree of organization and planning skills.
• Excellent written and verbal communication skills.
• Ability to apply good judgment in making independent decisions and coordinating information.
• Ability to handle and manage multiple priorities and adapt to rapidly changing needs and priorities.

Responsibilities

• Performs a variety of office maintenance and administrative functions; manages schedules and business travel, maintains supplies, prepares invoices and monitors expenses/budgets, takes minutes, etc.
• Identifies efficiencies in processes and procedures.
• Coordinates department meetings/town halls/committee meetings and events; prepares agenda, materials, etc.
• Prepares and provides information needed; prepares reports, collects and analyzes information, prepares presentations, etc.
• Assists in the employee experience by coordinating employee events, team communication, and onboarding/orientation to the department.
• Works on or may lead projects as requested.
• May provide work direction to other administrative or temporary staff.
• Other department specific duties as assigned.
• Maintains strict confidentiality in handling materials and sensitive information.

Skills

Administrative Support

Sound Judgment

Prioritization

Organizational Planning

Sensitive Information

Onboarding

Office Administration

Confidentiality

Education

Associates degree or specialized training or equivalent experience

Job description

Northwestern Mutual in Milwaukee, WI is seeking an experienced Administrative Assistant to support an executive team. You will manage complex calendars, coordinate travel, prepare reports, and assist with onboarding and employee communications to ensure smooth operations.

The role emphasizes confidentiality, accuracy, and high-quality, timely delivery, with opportunities to lead projects and guide junior staff as needed.