Executive Chief of Staff: CEO Office & Personal Ops

Flosum; Henderson (NV); Remote; USD 90,000 - 130,000; Full time

Benefits offered by this job

Global enterprise exposure

Competitive compensation

Career growth opportunities

Job summary

Flosum, a Salesforce-native DevOps and data protection platform, seeks a high-caliber executive assistant to operate as the CEO’s right hand in managing complex financial, legal, and personal workflows. The role spans investments, taxes, contracts, family logistics, and seamless office administration.

You will coordinate with attorneys, CPAs, and financial advisors, keeping sensitive information secure while driving proactive solutions across multiple domains.

Qualifications

• 2-5 years of experience in executive support, operations, legal administration, financial coordination, or a similar role combining multiple disciplines.
• Bachelor’s degree required; coursework or certification in business, finance, pre-law, paralegal studies, or a related field is a strong plus.
• Demonstrated ability to manage complex, multi-track workstreams with competing deadlines.
• Experience coordinating with external professionals (attorneys, accountants, financial advisors).
• Familiarity with personal tax filings, investment documentation, and basic legal agreements.
• Proficiency with productivity and AI tools — Google Workspace, Microsoft Office, and a willingness to adopt new technology aggressively.

Responsibilities

• Coordinate with financial advisors, accountants, and investment managers on behalf of the CEO.
• Track and organize personal investment portfolios, statements, and financial correspondence.
• Manage tax preparation workflows — gather documents, coordinate with CPAs, track deadlines, and ensure timely filings for both personal and business-related obligations.
• Process, organize, and resolve incoming financial paperwork, invoices, and office mail efficiently.
• Maintain a clear system for accounts payable, reimbursements, and recurring financial commitments.

Skills

Executive support

Discretion & confidentiality

Organization systems

Proactive communication

Education

Bachelor's degree

Tools

Google Workspace

Microsoft Office

AI tools

Job description

Flosum, a Salesforce-native DevOps and data protection platform, seeks a high-caliber executive assistant to operate as the CEO’s right hand in managing complex financial, legal, and personal workflows. The role spans investments, taxes, contracts, family logistics, and seamless office administration.

You will coordinate with attorneys, CPAs, and financial advisors, keeping sensitive information secure while driving proactive solutions across multiple domains.