Executive Board Coordinator & Governance Lead

Maryland-Department-of-Transportatio; Baltimore (MD); On-site; USD 65,000 - 90,000; Full time

Job summary

MARYLAND TRANSIT ADMINISTRATION is hiring a Board Coordinator (Administrator II) to manage the full board meeting lifecycle and support governance across two independent boards. The role requires organizing meetings, preparing materials, and ensuring compliance with public notices, accessibility, ethics, and records-retention requirements.

You will serve as a liaison among board members, executive leadership, and internal offices, coordinating briefs, correspondence, and schedules while tracking

Qualifications

• Five (5) years of professional experience in administrative coordination, executive support, board or commission operations, governance support, or a related field.
• Two (2) years of experience providing administrative, executive, or governance support to a board, commission, executive leadership team, or similar organizational body.

Responsibilities

• Oversees the full meeting cycle for both boards and their committees, including calendars, scheduling, agendas, materials, minutes, action summaries, and tracking follow-up items.
• Coordinates governance, open meetings, public notice, records retention, ethics, ADA, Title VI, and MTA requirements; identifies deficiencies and escalates matters as appropriate.
• Acts as the central liaison among board members, Deputy Administrators, the MTA Administrator, executive leadership, and internal offices; manages briefings and deadlines.
• Manages development, review, and routing of budgets, plans, policies, resolutions, and presentations; coordinates public comments, language services, inquiries, onboarding, tours, travel, and related activities.
• Maintains document-control, meeting-management, and action-tracking systems; develops status reports and dashboards; recommends process improvements.

Skills

Organizational skills

Communication skills

Judgment

Education

High school diploma

Job description

MARYLAND TRANSIT ADMINISTRATION is hiring a Board Coordinator (Administrator II) to manage the full board meeting lifecycle and support governance across two independent boards. The role requires organizing meetings, preparing materials, and ensuring compliance with public notices, accessibility, ethics, and records-retention requirements.

You will serve as a liaison among board members, executive leadership, and internal offices, coordinating briefs, correspondence, and schedules while tracking