Board Coordinator

Maryland-Department-of-Transportatio; Baltimore (MD); Sur place; USD 65 000 - 90 000; Plein temps

Résumé du poste

MARYLAND TRANSIT ADMINISTRATION is hiring a Board Coordinator (Administrator II) to manage the full board meeting lifecycle and support governance across two independent boards. The role requires organizing meetings, preparing materials, and ensuring compliance with public notices, accessibility, ethics, and records-retention requirements.

You will serve as a liaison among board members, executive leadership, and internal offices, coordinating briefs, correspondence, and schedules while tracking

Qualifications

• Five (5) years of professional experience in administrative coordination, executive support, board or commission operations, governance support, or a related field.
• Two (2) years of experience providing administrative, executive, or governance support to a board, commission, executive leadership team, or similar organizational body.

Responsabilités

• Oversees the full meeting cycle for both boards and their committees, including calendars, scheduling, agendas, materials, minutes, action summaries, and tracking follow-up items.
• Coordinates governance, open meetings, public notice, records retention, ethics, ADA, Title VI, and MTA requirements; identifies deficiencies and escalates matters as appropriate.
• Acts as the central liaison among board members, Deputy Administrators, the MTA Administrator, executive leadership, and internal offices; manages briefings and deadlines.
• Manages development, review, and routing of budgets, plans, policies, resolutions, and presentations; coordinates public comments, language services, inquiries, onboarding, tours, travel, and related activities.
• Maintains document-control, meeting-management, and action-tracking systems; develops status reports and dashboards; recommends process improvements.

Connaissances

Organizational skills

Communication skills

Judgment

Formation

High school diploma

Description du poste

MARYLAND TRANSIT ADMINISTRATION

Join the Team That Moves Maryland!

Now Hiring: Board Coordinator (Administrator II) (2587)

(Career Service)

Are you ready to take on a career where your work directly impacts the lives of thousands of Marylanders every day? Do you thrive in fast-paced environments, enjoy solving real-time challenges, and feel motivated by meaningful public service?

If so, the Maryland Transit Administration (MTA) wants you on our team.

The Maryland Transit Administration (MTA) is seeking a highly organized and detail-oriented Board Coordinator provides centralized administrative, operational, and governance support to the Baltimore Core Transit Service Board and the Commuter Services Board. The position manages the full board-meeting lifecycle; maintains official board records; coordinates public notices, accessibility, language access, ethics, and records-retention requirements; prepares executive-level materials and briefings; and tracks decisions, approvals, and follow-up actions. The work supports consistent governance practices while recognizing the distinct statutory responsibilities, operating priorities, and decision calendars of each board. The position exercises independent judgment in organizing work, identifying issues requiring executive attention, and coordinating timely responses across MTA offices and external stakeholders.

The ideal candidate will possess strong organizational and communication skills, sound judgment, and the ability to effectively manage multiple priorities while working with board members, executive leadership, and internal stakeholders.

Essential Duties and Responsibilities:

• Manages Board and Committee Operations: Oversees the full meeting cycle for both boards and their committees, including annual calendars, scheduling, logistics, agendas, meeting materials, minutes, action summaries, and tracking decisions and follow-up items through completion.
• Ensures Governance, Compliance & Accessibility: Coordinates board operations in accordance with applicable open meetings, public notice, records retention, ethics, ADA, Title VI, and MTA requirements; identifies deficiencies and escalates legal or policy matters as appropriate.
• Serves as Executive & Board Liaison: Acts as the central point of coordination among board members, Deputy Administrators, the MTA Administrator, executive leadership, and internal offices; manages briefings, correspondence, competing priorities, deadlines, and cross-functional commitments.
• Coordinates Board Materials & Stakeholder Engagement: Manages the development, review, and routing of budgets, plans, policies, resolutions, presentations, and other board actions while coordinating public comments, accommodations, language services, stakeholder inquiries, board-member onboarding, tours, travel, and related activities.
• Manages Records, Reporting & Process Improvement: Maintains document-control, meeting-management, and action-tracking systems; develops status reports and dashboards; and recommends process and technology improvements to enhance accuracy, timeliness, transparency, and continuity of board operations.

The position supports two independent boards in a large, safety-sensitive, geographically dispersed transit organization. The work requires discretion with confidential and pre-decisional information; strong written communication; accurate preparation of minutes, resolutions, executive briefings, and official records; and sufficient knowledge of public-sector governance, transportation operations, and administrative practices to recognize issues requiring executive, legal, civil-rights, ethics, records, or fiscal review.

Education:

Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience:

Five (5) years of professional experience in administrative coordination, executive support, board or commission operations, governance support, or a related field. *Two (2) years of experience providing administrative, executive, or governance support to a board, commission, executive leadership team, or similar organizational body.

*Selective Qualification recruitments are utilized when the position requires specific or additional bona fide occupational qualifications (knowledge, skill, or ability). No substitution is allowed for a selective qualification.

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for each year up to four years of the required experience.
2. Candidates may substitute the possession of a bachelor's degree from an accredited college or university and one year of experience in administrative staff or professional work for the required experience.
3. Candidates may substitute the possession of a master's degree from an accredited college or university for the required experience.
4. Candidates may substitute U.S. Armed Forces military service experience involving staff work related to the administration of rules, regulations, policies, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher-ranking commissioned officer on a year-for-year basis for the required experience.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

Employees should adhere to all safety rules, policies, regulations, and personal protective equipment requirements to support a safe and healthy working environment. Employees may attend and participate in safety meetings and should report hazards, unsafe acts, near misses, injuries, and accidents immediately to the Office of Safety and supervision.

To support a safe and healthy work environment, employees must refrain from willful violations of safety rules and procedures, reckless and negligent behavior, involvement in criminal activities, and the misuse of drugs or alcohol. Failure to adhere to this requirement may be subject to disciplinary action up to and including termination. May only perform work for which they have the appropriate safety training.

To Apply:

You must complete a Maryland Department of Transportation (MDOT) application (Form DTS-1) to be considered for this recruitment. Resumes may not be substituted for the application for employment may be based solely on the contents of your application; therefore, it is essential that the application is filled out completely and accurately, listing all relevant experience in detail and addressing the specific requirements shown above. Please include all relevant experience on your application. This includes, but is not limited to, full or part time, volunteer, military, acting capacity, or any other experience that is relevant to the position you are applying for within MDOT, one of the Transportation Business Units, or the Authority.

Note: Applications not completely filled out will not be considered. The selected candidate may be subject to background and reference checks. Employees are subject to the State Substance Abuse Policy to include possible drug testing.

It is highly recommended that applications be completed and submitted online by registering at www.mdot.maryland.gov/employment. Make sure you meet the minimum and selective qualifications and follow the instructions on MDOT's Online Employment Center website.

Applicants with degrees granted outside of the United States will be required to provide a written evaluation of education documentation by a credentialing organization such as: International Credential Evaluation (WES), https://www.wes.org/.

Reasonable accommodation for persons with disabilities will be provided as requested.

The incumbent in this position is not a member of a covered bargaining unit.

The Maryland Department of Transportation is not sponsoring new employees in application of the H-18 Visa at this time due to budgetary constraints. All applicants must be legally authorized to work in the United States under the Immigration Reform and Control Act of 1986. Federal regulations prohibit H1B Visa candidates from paying sponsorship fees; all sponsorship fees must be assumed by the potential employer.

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WE ARE AN EQUAL OPPORTUNITY EMPLOYER

MTA does not discriminate based on age, ancestry, color, creed, gender identity or expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, or sexual orientation, or any other protected status.

Issue Date: 10/16/2026