Board Governance & Meetings Coordinator

CFG Bank; Baltimore (MD); Hybrid; USD 85,000 - 95,000; Full time

Benefits offered by this job

Health benefits

401(k) with employer match

Discretionary annual bonus

Paid time off

Job summary

CFG Bank, based in Baltimore, Maryland, seeks a highly organized Board Administrator to support the Board of Directors and committees. This role ensures meeting materials, governance records, resolutions, policies, and communications are managed accurately and efficiently.

The ideal candidate combines administrative excellence with governance experience, advancing use of Diligent Board Books and related technology to streamline meeting prep, minutes, and communications.

Qualifications

• 3–5 years of executive administrative, board administration, governance support, or related experience.
• Experience preparing, recording and distributing board packages and meeting materials.
• Experience maintaining governance calendars, resolutions, and committee documentation.
• Advanced proficiency with Microsoft Office (PowerPoint, Word, Excel, Outlook).

Responsibilities

• Coordinate all Board and committee meetings, including scheduling and preparation.
• Develop annual governance calendars and maintain schedules for meetings.
• Draft meeting agendas with Chairs and Executive Leadership.
• Prepare materials and ensure items are complete for meetings.
• Distribute board packages and committee materials via Diligent Board Books.
• Administer and optimize the board portal to improve governance processes.
• Create, format and manage board presentations and reports.
• Attend meetings and accurately record proceedings and minutes.
• Track resolutions and approvals through completion.
• Coordinate policy reviews among management, committees, and the Board.
• Maintain governance documents, charters, policies and records.
• Support regulatory examinations and governance information requests.
• Coordinate annual renewal of corporate insurance programs (D&O).
• Identify process improvements to enhance meeting efficiency and compliance.

Skills

Executive administrative

Governance support

Board coordination

Microsoft Office

Discretion

Tools

Diligent Board Books

Job description

CFG Bank, based in Baltimore, Maryland, seeks a highly organized Board Administrator to support the Board of Directors and committees. This role ensures meeting materials, governance records, resolutions, policies, and communications are managed accurately and efficiently.

The ideal candidate combines administrative excellence with governance experience, advancing use of Diligent Board Books and related technology to streamline meeting prep, minutes, and communications.