Executive Assistant & Workplace Operations Lead

RZR; San Francisco (CA); On-site; USD 120,000 - 170,000; Full time

Job summary

RZR in San Francisco is seeking a seasoned Executive Assistant & Workplace Manager to become the backbone of our office. This dual-role focuses on high-trust executive support for the C-suite and full ownership of facilities, vendors, events, and daily operations.

You will build systems from scratch, work onsite five days a week, and partner with leadership to create a professional, efficient workplace that scales with our fast-growing company.

Qualifications

• 8+ years supporting C-level or senior leadership
• Experience owning an office space or facilities function, including vendor management
• Ability to manage complex calendars and travel across competing priorities
• High discretion and judgment handling confidential executive information
• Excellent written and verbal communication
• Based in San Francisco; able to be onsite 5 days per week

Responsibilities

• Manage complex, shifting calendars for senior executives, proactively resolving conflicts and prioritizing time against business needs
• Own end-to-end travel planning and expense reporting for the executive team
• Serve as the primary point of contact and gatekeeper for executive leadership, screening requests and coordinating cross-functional communications
• Manage the SF office day to day: vendor relationships (cleaning, IT/facilities, catering), supply inventory, and maintenance issues
• Plan and execute internal events, offsites, and team gatherings hosted out of the SF office
• Own office budget tracking and vendor invoicing in partnership with Finance
• Prepare materials, agendas, and follow-ups for executive meetings
• Act as the go-to person for all in-office matters, ensuring a professional and functional workplace experience for onsite employees

Skills

Executive Assistant

Office/facilities management

Calendar & travel management

Discretion & confidentiality

Communication skills

San Francisco on-site

Job description

RZR in San Francisco is seeking a seasoned Executive Assistant & Workplace Manager to become the backbone of our office. This dual-role focuses on high-trust executive support for the C-suite and full ownership of facilities, vendors, events, and daily operations.

You will build systems from scratch, work onsite five days a week, and partner with leadership to create a professional, efficient workplace that scales with our fast-growing company.