Executive Assistant with Construction Industry Background - Wing Assistant

Wing Assistant - India; Berkeley (CA); Remote; USD 25,000 - 60,000; Part time

Benefits offered by this job

Health Insurance

Performance Incentives

Job Security and Stability

Paid Training

Inclusive Culture

Upskilling Opportunities

100% Work-From-Home

Exceptionally Supportive Team

Opportunities for Career Growth

Fun Work Environment

Holiday & Overtime Pay

Job summary

Wing is seeking an experienced Executive Assistant for a remote role focused on supporting C-level executives in a construction-focused environment. The role emphasizes calendar management, correspondence, and coordinating with clients, subcontractors, and on-site teams across multiple projects.

The ideal candidate has 3+ years of EA experience supporting CEOs or COOs, strong organizational skills, and exceptional English communication.

Qualifications

• Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc)
• Bachelor’s degree in Business Administration or related field preferred
• At least 3 years of experience as an executive assistant or in a similar administrative role
• Familiarity with the construction industry and its operations is highly desirable
• Strong organizational and time-management skills
• Excellent English communication skills: Reading, Writing, Speaking
• Proficiency in MS Office Suite and familiarity with project management software
• Ability to work independently and handle multiple tasks with a high degree of accuracy
• High attention to detail and problem-solving skills
• Tech-savvy with knowledge of cloud-based systems and virtual communication tools

Responsibilities

• Manage and coordinate executive calendars, scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations specific to construction projects.
• Handle confidential information with discretion, ensuring compliance with industry regulations.
• Assist in organizing and maintaining project documentation, contracts, and permits.
• Coordinate communication between executives, clients, subcontractors, and on-site teams.
• Monitor project timelines and deliverables, providing updates to executives as needed.
• Conduct research related to construction materials, vendors, and industry best practices.
• Manage expense reports and assist in budget tracking for construction projects.
• Organize and maintain the executive’s filing system, both electronic and physical.
• Perform general administrative tasks to support the executive team.

Skills

Calendar management

Executive support

MS Office

Communication

Time management

Construction industry knowledge

Project coordination

Education

Bachelor's degree in Business Administration or related field

Tools

MS Office Suite

Project management software

Job description

Please whitelist the domains “lever.co” and “hire.lever.co” with your email provider to make sure you get our emails.

Disclaimer

This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully!

Executive Assistant (Remote)

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world‑class teams & place their operations on autopilot.

And we’re pooling candidates for an Executive Assistant role with a background in the construction industry!

Duties And Responsibilities Include But Are Not Limited To

• Manage and coordinate executive calendars, scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations specific to construction projects.
• Handle confidential information with discretion, ensuring compliance with industry regulations.
• Assist in organizing and maintaining project documentation, contracts, and permits.
• Coordinate communication between executives, clients, subcontractors, and on‑site teams.
• Monitor project timelines and deliverables, providing updates to executives as needed.
• Conduct research related to construction materials, vendors, and industry best practices.
• Manage expense reports and assist in budget tracking for construction projects.
• Organize and maintain the executive’s filing system, both electronic and physical.
• Perform general administrative tasks to support the executive team.

Qualifications

• Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc)
• Bachelor’s degree in Business Administration or related field preferred.
• At least 3 years of experience as an executive assistant or in a similar administrative role.
• Familiarity with the construction industry and its operations is highly desirable.
• Strong organizational and time-management skills.
• Excellent English communication skills: Reading: High proficiency for reviewing detailed documents. Writing: High proficiency for drafting professional correspondence. Speaking: Clear and professional communication with clients and team members.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with project management software.
• Ability to work independently and handle multiple tasks with a high degree of accuracy.
• High attention to detail and problem-solving skills.
• Tech-savvy with knowledge of cloud-based systems and virtual communication tools

Technical Requirements

• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps

Benefits

• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay

Schedule

US work hours (20-40 hours per week)

Location

This is a remote job

Salary Package (with HMO)

• Entry Level (1-3 years of experience): Up to PHP 53,000
• Intermediate Level (3-5 years of experience): Up to PHP 64,000
• Expert Level (5+ years of experience): Up to PHP 80,500

Please Note

• Only qualified candidates will be invited to take the assessment & scheduled for an interview.
• We have other vacancies that might interest your friends & colleagues.
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