Executive Assistant with Asana Proficiency (PH) - Wing Assistant

Wing Assistant - India; Berkeley (CA); Remote; USD 9,700 - 12,000; Full time

Benefits offered by this job

Health Insurance

Performance Incentives

Job Security and Stability

Paid Training

Inclusive Culture

Upskilling Opportunities

100% Work-From-Home

Exceptional Supportive Team

Opportunities for Career Growth

Fun Work Environment

Holiday & Overtime Pay

Job summary

Wing Assistant - India is seeking an Executive Assistant with Asana proficiency to work remotely. You will manage complex schedules, draft communications, and coordinate cross-time-zone meetings for senior leaders.

The role requires 3+ years supporting C-level executives, strong English, and Mac OS experience. It offers 100% remote work, growth opportunities, and supportive team dynamics.

Qualifications

• Bachelor’s degree or certificate required.
• 3+ years as an EA to CEO/COO or multiple leaders across time zones.
• Proficiency in Asana, GCal, Gmail and Slack; Mac OS experience.
• Excellent written and spoken English skills (B2+).
• Strong organizational and calendar management abilities.

Responsibilities

• Manage complex schedules across multiple time zones and priorities.
• Draft and manage emails, Slack messages, and tasks for leaders.
• Organise meetings: agendas, notes, action items, follow-ups.
• Coordinate domestic and international travel arrangements.
• Handle confidential information with discretion; support events and onboarding.
• Collaborate with admin team to keep operations smooth.

Skills

Asana proficiency

GCal

Gmail

Slack

Mac OS

Executive support to C-level

Excellent English comms

Calendar management

Time management

MS Office

Google Calendar

Education

Bachelor’s degree or certificate

Tools

Asana

Google Calendar

Gmail

Slack

MS Office

Mac OS

Job description

Executive Assistant with Asana Proficiency (Remote)

Duties And Responsibilities Include But Are Not Limited To

• Calendar and Schedule Management:
• Manage complex schedules across multiple time zones, ensuring effective time allocation and prioritisation of meetings.
• Coordinate and maintain recurring and ad-hoc meetings, including 1:1s and team meetings.
• Communication Management:
• Serve as the primary point of contact for internal and external communications on behalf of senior leaders.
• Draft, review, and manage email, Slack, and task-based communications to ensure timely follow-ups and responses.
• Meeting Coordination:
• Organise and prepare for meetings, including setting agendas, taking notes, and following up on action items.
• Participate in team and leadership meetings as required to gain context on priorities and critical business activities.
• Travel Coordination:
• Plan and coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Administrative Support:
• Handle confidential information with discretion and professionalism.
• Support programmatic scheduling for internal events, onboarding sessions, and other one-off projects.
• Team Collaboration:
• Collaborate with other administrative professionals to ensure smooth operations across functional areas.

Qualifications

• Proficiency in Asana is required, along with experience using GCal, Gmail, and Slack.
• Experience working on a Mac operating system is required.
• Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc) or a similar role supporting multiple leaders in different time zones.
• Bachelor’s degree or any certificate course (required)
• Excellent phone, email, and instant messaging communication skills
• Excellent English communication skills, both written and verbal (at least B2 level)
• Solid organizational & time management skills
• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
• Experience with word-processing software and spreadsheets (e.g., MS Office)
• Knowledge of online calendars and scheduling (e.g., Google Calendar)
• Proactive attitude & willingness to be trained
• Able to work on a graveyard shift

Technical Requirements

• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps

Benefits

• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptional Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay

Schedule: Depends on the leader’s time zone

Location: This is a remote job

Salary Package: (3-5 years experience) At least PHP 60,000

Please Note

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