Executive Assistant with Asana Proficiency (PH)

Wing Assistant; United States; Remote; USD 9,700 - 12,000; Full time

Benefits offered by this job

Health Insurance

Paid Training

100% Work From Home

Career Growth

Job summary

Wing Assistant is seeking an experienced Executive Assistant to provide proactive support to senior leadership. You will manage complex calendars across multiple time zones, handle communications, meetings, and travel, and collaborate with other admins to keep operations running smoothly.

The role requires 3+ years supporting C‑level executives, strong Asana skills, and excellent English communication. This is a remote position with a graveyard shift expectation, offering health benefits and

Qualifications

• 3+ years of experience as an Executive Assistant to C‑level leaders or similar multi‑leader support across time zones.
• Proficiency in Asana, Google Calendar, Gmail, and Slack.
• Bachelor's degree or certificate course required.
• Excellent written and spoken English communication skills (at least B2).
• Proactive, highly organized, and tech‑savvy with standard productivity tools.

Responsibilities

• Manage complex multi‑time‑zone calendars and scheduling for senior leaders.
• Draft, review, and manage email, Slack, and task communications with timely follow‑ups.
• Organize meetings: agendas, notes, and action items; participate as needed.
• Coordinate domestic and international travel arrangements and itineraries.
• Provide confidential administrative support for events, onboarding, and projects.
• Collaborate with other admins to ensure smooth operations across teams.

Skills

Asana proficiency

English proficiency

Time management

Communication skills

Education

Bachelor's degree or certificate

Tools

Google Calendar

Mac OS

Gmail

Slack

Job description

Please whitelist the domains "lever.co" and "hire.lever.co" with your email provider to make sure you get our emails.

Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully!

Executive Assistant with Asana Proficiency (Remote)

Are you an experienced and highly organized administrative professional? We are looking for an Executive Assistant to provide proactive and seamless support to senior leadership across multiple functional areas. This role requires exceptional attention to detail, the ability to handle complex scheduling, and a proactive approach to managing dynamic priorities.

DutiesandResponsibilitiesincludebutarenotlimitedto:

1. CalendarandScheduleManagement:

• Manage complex schedules across multiple time zones, ensuring effective time allocation and prioritisation of meetings.
• Coordinateandmaintainrecurringandad-hocmeetings,including1:1sandteammeetings.

2. CommunicationManagement:

• Serve as the primary point of contact for internal and external communications on behalf of senior leaders.
• Draft,review,andmanageemail,Slack,andtask-basedcommunicationstoensuretimelyfollow-upsandresponses.

3. MeetingCoordination:

• Organise and prepare for meetings, including setting agendas, taking notes, and following up on action items.
• Participate in team and leadership meetings as required to gain context on priorities and critical business activities.

4. TravelCoordination:

• Plan and coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.

5. AdministrativeSupport:

• Handleconfidentialinformationwithdiscretionandprofessionalism.
• Support programmatic scheduling for internal events, onboarding sessions, and other one-off projects.

6. TeamCollaboration:

• Collaborate with other administrative professionals to ensure smooth operations across functional areas.

Qualifications:

• ProficiencyinAsanaisrequired,alongwithexperienceusingGCal,Gmail,andSlack.
• ExperienceworkingonaMacoperatingsystemisrequired.
• Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc) or a similar role supporting multiple leaders in different time zones.
• Bachelor's degree or any certificate course (required)
• Excellent phone, email, and instant messaging communication skills
• Excellent English communication skills, both written and verbal (at least B2 level)
• Solid organizational & time management skills
• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
• Experience with word-processing software and spreadsheets (e.g., MS Office)
• Knowledge of online calendars and scheduling (e.g., Google Calendar)
• Proactive attitude & willingness to be trained
• Able to work on a graveyard shift

Technical Requirements:

• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps

Benefits:

• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay

Schedule: Depends on the leader's time zone

Location: This is a remote job

Salary Package: (3-5 years experience) At least PHP 60,000

Please note:

• Only qualified candidates will be invited to take the assessment & scheduled for an interview.
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