Executive Assistant - Wing Assistant

Wing Assistant - India; Berkeley (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

Wing Assistant - India in Berkeley is seeking an experienced Executive Assistant to manage emails, organize task lists for the executive, and support three roles with travel and scheduling. You will draft important documents, attend meetings, and prepare timely follow-ups.

The role requires strong English, calendar mastery, and independent problem-solving, with a focus on clear notes and efficient cross-team coordination using Notion and Slack.

Qualifications

• 5+ years of related experience
• Strong written communication skills for professional documents and correspondence
• Expertise with project management platforms (Linear required)
• Proven experience in email management and prioritization
• Skilled in Google Calendar management and scheduling across multiple roles
• Strong English proficiency (reading, writing, and speaking)
• Ability to solve problems independently and provide meeting context
• Awareness of academic-level vocabulary and comprehension for team context
• Experience attending meetings, tracking progress, and ensuring follow-ups are completed

Responsibilities

• Manage and organize emails, creating prioritized task lists for the executive.
• Draft, manage, and track important documents and communications.
• Support administrative tasks across three professional roles, including travel booking and meeting scheduling.
• Attend meetings and calls, review recordings, and prepare accurate notes and follow-ups.
• Track progress and updates in Linear, ensuring accountability and timely completion of tasks.
• Coordinate across teams using Notion and Slack, ensuring smooth communication and workflow.

Skills

Email management

Calendar management

Project management

Professional communication

Meeting coordination

Tools

Notion

Slack

Google Workspace

Job description

Please whitelist the domains “lever.co” and “hire.lever.co” with your email provider to make sure you get our emails.

Executive Assistant

Key Responsibilities

• Manage and organize emails, creating prioritized task lists for the executive.
• Draft, manage, and track important documents and communications.
• Support administrative tasks across three professional roles, including travel booking and meeting scheduling.
• Attend meetings and calls, review recordings, and prepare accurate notes and follow-ups.
• Track progress and updates in Linear, ensuring accountability and timely completion of tasks.
• Coordinate across teams using Notion and Slack, ensuring smooth communication and workflow.

Qualifications

• 5+ years of related experience
• Strong written communication skills with the ability to draft professional documents and correspondence
• Expertise in project management platforms (Linear required)
• Proven experience in email management and prioritization
• Skilled in Google Calendar management and scheduling across multiple roles
• Strong English proficiency (reading, writing, and speaking with a neutral accent)
• Ability to problem-solve independently and provide context for meetings and follow-ups
• Awareness of academic-level vocabulary and comprehension capabilities to align with the team’s background
• Experience attending meetings, tracking progress, and ensuring follow-ups are completed

Software Tools And Platforms Experience Required

• Notion
• Slack
• Google Workspace (Docs, Sheets, Calendar, Drive)

Technical Requirements

• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps