Executive Administrative Assistant

Deaconrecruiting; San Antonio (TX); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Leadership exposure

Collaborative culture

High-impact role

Dynamic environment

Established organization

Job summary

Confidential Company in San Antonio, TX seeks an Executive Administrative Assistant to provide high-level support to multiple Vice Presidents, manage calendars, coordinate travel, and prepare reports and executive materials.

This role requires discretion, professionalism, and the ability to handle confidential information, with strong MS Office skills and a proactive, independent work style in a fast-paced setting.

Qualifications

• 8+ years of executive or senior-level administrative support experience.
• Experience supporting multiple executives and managing competing priorities.
• Exceptional calendar management, organization, and follow-through skills.
• Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience coordinating travel, meetings, expenses, and executive reporting.
• Ability to work independently, anticipate needs, and adapt to changing priorities.
• Professional presence with excellent communication skills and a high level of confidentiality.

Responsibilities

• Managing complex calendars and coordinating schedules for multiple Vice Presidents.
• Arranging meetings, travel, and organizational events while anticipating scheduling conflicts.
• Preparing reports, presentations, correspondence, and executive materials.
• Monitoring expenses, invoices, budgets, and administrative reporting activities.
• Communicating with leaders, departments, and field locations to gather and distribute information.
• Serving as a key point of coordination across teams and helping leadership stay organized and informed.
• Handling confidential information with professionalism, discretion, and sound judgment.

Skills

Executive support

Calendar management

Travel coordination

Reporting & presentations

Confidentiality

Communication

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Job description

Executive Administrative Assistant – Confidential Company – San Antonio, Texas

What Is The Role...

The Executive Administrative Assistant will provide high-level administrative support to multiple Vice Presidents within a large, complex operational organization. This individual will serve as a trusted partner to senior leadership, managing executive calendars, coordinating meetings and travel, preparing reports, and helping keep critical business operations running smoothly.

THIS COMPANY OFFERS...

• Opportunity to partner closely with senior leadership and gain visibility across multiple business functions
• A collaborative, team-oriented culture with strong employee tenure and long-term career growth
• High-impact role supporting key operational, engineering, and financial leaders
• Exposure to a dynamic, fast-paced environment where no two days are the same
• The chance to become a trusted resource within a respected and well-established organization

YOUR TYPICAL DAY...

• Managing complex calendars and coordinating schedules for multiple Vice Presidents
• Arranging meetings, travel, and organizational events while anticipating scheduling conflicts
• Preparing reports, presentations, correspondence, and executive materials
• Monitoring expenses, invoices, budgets, and administrative reporting activities
• Communicating with leaders, departments, and field locations to gather and distribute information
• Serving as a key point of coordination across teams and helping leadership stay organized and informed
• Handling confidential information with professionalism, discretion, and sound judgment

BACKGROUND PROFILE...

• 8+ years of executive or senior-level administrative support experience
• Experience supporting multiple executives and managing competing priorities
• Exceptional calendar management, organization, and follow-through skills
• Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
• Experience coordinating travel, meetings, expenses, and executive reporting
• Ability to work independently, anticipate needs, and adapt to changing priorities
• Professional presence with excellent communication skills and a high level of confidentiality