Executive Assistant

Dahl Consulting; Dallas (TX); Hybrid; USD 70,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Retirement savings options

Paid time off

Job summary

Dahl Consulting in Dallas, TX, seeks an Executive Assistant to support the North America leadership team. This role manages complex calendars, coordinates international travel, and prepares high-level materials for senior leaders in a fast-paced global environment.

The ideal candidate is organized, proactive, and detail-oriented, capable of handling confidential information and working across multiple time zones with senior executives.

Qualifications

• Bachelor’s degree or equivalent combination of education and professional experience.
• 3+ years of experience providing administrative or executive support to senior leaders.
• Ability to manage complex calendars and priorities across time zones.
• Advanced proficiency with Microsoft Office.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exercise discretion.
• Experience coordinating travel and travel logistics.

Responsibilities

• Provide executive-level administrative support to the North America Vice President & GM and Country Leadership Team.
• Manage complex calendars, scheduling, and competing priorities across multiple time zones.
• Coordinate domestic and international travel, including itineraries and expense reporting.
• Liaise between senior leadership and internal/external stakeholders with professional communication.
• Prepare presentations, reports, and other executive materials with high accuracy.
• Coordinate leadership meetings, town halls, and strategic reviews with agendas and minutes.
• Manage logistics for leadership offsites and events.
• Handle sensitive information with discretion and confidentiality.
• Track initiatives and action items to support cross-functional alignment.
• Anticipate leadership needs and improve administrative processes.

Skills

Calendar management

Communication

Discretion

Time zones

Organizational skills

Executive support

Meeting coordination

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Job description

Title

Executive Assistant

Location

Dallas, TX (Hybrid, 4 days onsite, and 1 day remote)

Job Type

Permanent

Compensation

$70,000 - $80,000 Annually

Industry

Global Market Expansion and Business Services

About the Role

We are hiring an Executive Assistant on behalf of our client, a global organization specializing in market expansion, distribution, and business services across international markets. This position will provide high-level administrative support to the North America Vice President & General Manager and Country Leadership Team. The Executive Assistant will serve as a trusted partner to senior leadership by managing complex schedules, coordinating communications, supporting meetings and events, and helping ensure priorities are executed efficiently across the North American organization. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable working with senior leaders in a fast-paced, international business environment.

Job Description

• Provide executive-level administrative support to the North America Vice President & General Manager and members of the Country Leadership Team.
• Manage complex calendars, scheduling, and competing priorities across multiple time zones.
• Coordinate domestic and international travel, including transportation, accommodations, detailed itineraries, and expense reporting.
• Serve as a liaison between senior leadership and internal and external stakeholders, ensuring timely and professional communication.
• Prepare presentations, reports, correspondence, and other executive-level materials with a high degree of accuracy.
• Coordinate leadership meetings, town halls, and strategic reviews, including agendas, meeting materials, minutes, and follow-up activities.
• Manage logistics for leadership offsites, customer engagements, regional meetings, and other key events.
• Handle sensitive business and personnel information with discretion and confidentiality.
• Track key initiatives and action items to support coordination and alignment across business functions.
• Anticipate leadership needs and proactively identify opportunities to improve administrative processes and operational efficiency.

Qualifications

• Bachelor’s degree or equivalent combination of education and professional experience.
• 3+ years of experience providing administrative or executive support to senior leaders or leadership teams.
• Demonstrated ability to manage complex calendars, schedules, and competing priorities with a high degree of independence.
• Strong organizational, time-management, and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to produce polished, accurate executive-level materials.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Advanced proficiency with Microsoft Office, including Outlook, PowerPoint, Excel, and Word.
• Strong interpersonal skills with the ability to communicate effectively and build relationships across multiple levels of an organization.

Preferred Qualifications

• 5 to 7+ years of executive administrative experience.
• Experience supporting senior executives in a global or multinational organization.
• Experience supporting regional or multi-country leadership teams.
• Experience coordinating domestic and international executive travel.
• Experience organizing executive meetings, leadership offsites, town halls, or similar corporate events.
• Experience working across multiple functions, stakeholders, and time zones.

Benefits

Our client offers a comprehensive benefits package designed to support your health, financial well-being, and work-life balance.

• medical insurance
• retirement savings options
• paid time off

Additional perks and employee programs may also be available.

Benefits eligibility and specific offerings can vary based on position, work location, and other factors.

Equal Opportunity Statement

As an equal opportunity employer, Dahl Consulting welcomes candidates of all backgrounds and experiences to apply.