Executive Assistant & Travel Operations Lead

Current Clinic Inc.; Edina (MN); On-site; USD 65,000 - 90,000; Full time

Job summary

Current Clinic Management, LLC is seeking an Executive Assistant to support the CEO, EPs, and the Edina office. You will manage calendars, travel, meetings, and confidential matters while ensuring smooth operations in a fast-paced, mission-driven environment.

You will coordinate domestic travel for executives and aviation colleagues, handle personal assistance tasks, onboarding for new hires, and partner with finance, HR, and vendors to keep everything running on time and discreetly.

Qualifications

• 3 to 5 years of executive assistant or office manager experience supporting senior leaders.
• Experience coordinating complex travel itineraries; aviation scheduling a strong plus.
• Exceptional organizational skills and ability to manage competing priorities, shifting schedules, and urgent requests.
• Polished written and verbal communication with executives, physicians, vendors, and guests.
• High level of discretion and sound judgment when handling confidential business and personal matters.
• Proficiency with Microsoft 365 and comfort with travel booking and expense tools.
• Flexibility to occasionally work outside standard hours or travel as needed.
• A valid driver’s license and reliable transportation.

Responsibilities

• Plan and book domestic travel for the executive team and EPs, aligning with clinic schedules and procedure days.
• Coordinate with aviation department on flight schedules, crew, aircraft availability, and ground transportation.
• Serve as central point of contact for itinerary changes, delays, and last-minute requests."
• Track travel expenses and reconcile receipts with Finance for timely reporting.
• Manage day-to-day Edina office operations, including visitor/vendor greetings and mail/deliveries.
• Coordinate on-site meetings, team gatherings, and events; handle room setup and catering logistics.
• Provide calendar, inbox, and scheduling support to the CEO, anticipating conflicts and protecting priorities.
• Handle personal assistance for the CEO, including errands and household logistics with discretion.
• Maintain confidentiality around sensitive business, travel, and personal information.
• Support HR and leadership with onboarding logistics for new hires at Edina office.

Skills

Executive support

Travel coordination

Office management

Calendar management

Discretion and confidentiality

Communication skills

Microsoft 365

Vendor coordination

Tools

Outlook

Excel

Teams

Job description

Current Clinic Management, LLC is seeking an Executive Assistant to support the CEO, EPs, and the Edina office. You will manage calendars, travel, meetings, and confidential matters while ensuring smooth operations in a fast-paced, mission-driven environment.

You will coordinate domestic travel for executives and aviation colleagues, handle personal assistance tasks, onboarding for new hires, and partner with finance, HR, and vendors to keep everything running on time and discreetly.