Executive Assistant to CEO & Travel Coordinator

Current Clinic Management, LLC; Edina (MN); On-site; USD 60,000 - 85,000; Full time

Job summary

Current Clinic Management, LLC in Edina, MN is seeking an Executive Assistant to support senior leaders and the CEO. You will plan travel, manage calendars, handle confidential tasks, and coordinate office operations to ensure smooth daily functions at the Edina office.

You will interact with executives, physicians, vendors, and guests, maintaining discretion, organization, and proactive problem-solving in a fast-paced environment. Some travel and outside-hours flexibility may be required.

Qualifications

• 3 to 5 years of experience as an executive assistant, office manager, or similar role.
• Experience coordinating complex travel itineraries; aviation scheduling is a strong plus.
• Exceptional organizational skills and ability to manage competing priorities, shifting schedules, and urgent requests.
• Polished written and verbal communication with executives, physicians, vendors, and guests.
• A high level of discretion and sound judgment handling confidential matters.
• Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams) and travel booking/expense tools.

Responsibilities

• Plan and book domestic travel for the executive team and EPs with itineraries aligned to clinic schedules.
• Coordinate with aviation department on flight schedules, crew, aircraft availability, passenger manifests, transportation, and accommodations.
• Serve as central contact for itinerary changes, delays, and last-minute requests; communicate updates to travelers.
• Track travel expenses and reconcile receipts with finance for accurate reporting.
• Manage day-to-day Edina office operations: visitors, mail, deliveries, and a welcoming workspace.
• Coordinate on-site meetings, team gatherings, and events, handling room setup and catering.
• Provide calendar, inbox, and scheduling support to the CEO, anticipating conflicts and protecting priorities.
• Handle personal assistance for the CEO, including errands, appointments, and household logistics with discretion.
• Maintain strict confidentiality around sensitive business, travel, and personal information.
• Support HR and leadership with projects, document prep, and onboarding logistics for new hires.

Skills

Executive support

Travel coordination

Calendar management

Communications

Discretion

Office management

Tools

Microsoft 365

Job description

Current Clinic Management, LLC in Edina, MN is seeking an Executive Assistant to support senior leaders and the CEO. You will plan travel, manage calendars, handle confidential tasks, and coordinate office operations to ensure smooth daily functions at the Edina office.

You will interact with executives, physicians, vendors, and guests, maintaining discretion, organization, and proactive problem-solving in a fast-paced environment. Some travel and outside-hours flexibility may be required.