Executive Assistant to VP, Strategic Growth & Communications

St. Ambrose University; Davenport (IA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Employer retirement match

Tuition remission

Paid time off & holidays

Professional development

Campus amenities access

Job summary

St. Ambrose University, based in Davenport, IA, seeks an experienced Executive Assistant to support the Vice President for Strategic Growth, Marketing and Communications.

The role also provides operational support to the division's leadership team and collaborates with Mount Mercy University on shared initiatives. The position requires handling complex calendars, coordinating travel, preparing reports and materials, and managing confidential information with discretion.

Qualifications

• Associate degree or equivalent two-year degree required.
• Minimum of two years of relevant experience in executive support or administration.
• Ability to travel occasionally between campuses and other locations as needed.

Responsibilities

• Manage the Vice President's complex calendar, meetings, priorities, and communications.
• Provide administrative and operational support to division leadership.
• Coordinate strategic projects, track deadlines, and ensure timely follow-through.
• Prepare professional correspondence, reports, presentations, and briefing materials.
• Organize leadership meetings, retreats, campus visits, and special events.
• Support budget administration, purchasing processes, and vendor documentation.
• Coordinate travel arrangements and logistics.
• Maintain confidential records and handle sensitive information with discretion.
• Serve as a key liaison among university leaders, faculty, staff, students, vendors, and community partners.
• Maintain efficient office operations, records, procedures, and shared resources across the division.

Skills

Organizational skills

Communication skills

Interpersonal skills

Priority management

Proactive problem-solving

Education

Associate degree or equivalent two-year degree

Tools

Microsoft Office

Job description

St. Ambrose University, based in Davenport, IA, seeks an experienced Executive Assistant to support the Vice President for Strategic Growth, Marketing and Communications.

The role also provides operational support to the division's leadership team and collaborates with Mount Mercy University on shared initiatives. The position requires handling complex calendars, coordinating travel, preparing reports and materials, and managing confidential information with discretion.