Executive Assistant to VP – Strategic Executive Support

0090 CORP-Corporate Office; United States; On-site; USD 76,000 - 126,000; Full time

Benefits offered by this job

Health plan

Savings plan

Paid time off

Education assistance

9/80 work schedule

Job summary

Northrop Grumman in Baltimore, MD, seeks an Executive Assistant to the Vice President of AMS Manufacturing. This role centers on daily operations, calendar and travel management, and confidential problem solving for senior leadership.

You will prepare presentations and manage multiple tasks with tact and diplomacy, while coordinating with internal and external stakeholders. The ideal candidate will have strong administrative experience, project management capabilities, and advanced MS Office

Qualifications

• High School Diploma/GED with eight or more years of administrative experience.
• Experience organizing schedules, meetings, and travel for senior executives.
• Proficient with MS Word, Excel, Access, PowerPoint, Teams, and OneDrive.
• Experience with travel and expense reporting systems (Concur, ITRIP, I-Buy, SAP).

Responsibilities

• Act as point of contact between the executives and internal/external clients.
• Actively monitors Outlook mailboxes, distribution lists, and calendars.
• Maintain multiple executive calendars and conference room calendars.
• Coordinate site meetings and event calendars weekly/monthly/quarterly.
• Assist in capital funding/project support.
• Review and prepare presentations, reports, and documents.
• Prepare expense reports for reimbursement and manage related processes.
• Discretion and confidentiality in handling sensitive information.
• Coordinate outside vendor improvements as related to process efficiencies.

Skills

Calendar management

Travel coordination

Executive support

Project management

Discretion & confidentiality

Communication skills

Team collaboration

Attention to detail

Education

High School Diploma/GED

Associate’s or Bachelor’s degree preferred

Tools

Microsoft Office

Concur

SAP

Zoom

MS Teams

I-Buy

Job description

Northrop Grumman in Baltimore, MD, seeks an Executive Assistant to the Vice President of AMS Manufacturing. This role centers on daily operations, calendar and travel management, and confidential problem solving for senior leadership.

You will prepare presentations and manage multiple tasks with tact and diplomacy, while coordinating with internal and external stakeholders. The ideal candidate will have strong administrative experience, project management capabilities, and advanced MS Office