Administrative Assistant- 1st Shift

Sanmina Corporation; Fremont (CA); On-site; USD 56,000 - 71,000; Full time

Benefits offered by this job

Health insurance

Life and disability insurance

Savings plan

Paid holidays and PTO

Job summary

Sanmina Corporation, a leading ITAR facility in Fremont, California, is seeking an organized Administrative Assistant to support the Vice President of Business Operations. You will manage complex calendars, coordinate cross-functional workflows, and assist with strategic initiatives to keep the operations team running smoothly.

Requirements include 2-4+ years of admin experience, proficiency in Google Workspace or Microsoft Office with advanced Excel/Sheets and PowerPoint/Slides skills, and

Qualifications

• High school diploma or equivalent; a Bachelor's degree in Business Administration, Communications, or a related field is preferred.
• 2-4+ years of administrative experience, preferably supporting senior management or operational teams.
• Proficiency in Google Workspace or Microsoft Office Suite with advanced Excel/Sheets and PowerPoint/Slides skills.
• Strong analytical, organizational, and time-management skills with the ability to prioritize in a fast-paced environment.
• Exceptional written and verbal communication skills.
• High degree of professionalism and discretion with confidential information.

Responsibilities

• Manage the VP's dynamic and complex calendar, prioritizing meetings and resolving scheduling conflicts.
• Serve as the primary administrative liaison between the VP, leadership, project teams, and external partners; screen and prioritize communications.
• Assist with tracking operational KPIs, project milestones, and compiling updates from department heads.
• Prepare meeting agendas, briefing materials, minutes, and follow-up tasks for leadership reviews.
• Draft and format emails, memos, and operational reports for leadership presentations.
• Coordinate domestic and international travel and manage timely expense reports for the VP.
• Handle sensitive business data with complete discretion.

Skills

Google Workspace / MS Office

Excel/Sheets

PowerPoint/Slides

Communication skills

Organizational skills

Time management

Education

High school diploma or equivalent

Bachelor’s degree in Business Administration, Communications, or related field

Job description

Sanmina Corporation (Nasdaq: SANM) is a leading integrated manufacturing solutions provider serving the fastest-growing segments of the global Electronics Manufacturing Services (EMS) market. Recognized as a technology leader, Sanmina Corporation provides end-to-end manufacturing solutions, delivering superior quality and support to Original Equipment Manufacturers (OEMs) primarily in the communications networks, defense and aerospace, industrial and semiconductor systems, medical, multimedia, computing and storage, automotive and clean technology sectors. Sanmina Corporation has facilities strategically located in key regions throughout the world.

The Sanmina Fremont facility is a full-service enclosure systems solution manufacturing plant. Located in California's Silicon Valley, this facility produces low-to-mid volume New Product Introduction (NPI) runs to full-scale volume. The Fremont facility offers everything from small piece parts to fully integrated and tested systems. In addition, this location offers in-house painting capabilities and flexible logistics solutions in distribution, inventory management and hubbing, as well as repair services.

Job Purpose:

We are seeking an exceptionally organized, proactive, and detail-oriented Administrative Assistant to provide high-level administrative support to our Vice President of Business Operations. In this role, you will act as a primary point of contact, manage complex schedules, coordinate cross-functional operational workflows, and support key business initiatives to ensure the VP and operations department function smoothly and efficiently.

Nature of Duties/Responsibilities:

• Manage the VP's dynamic and complex calendar, prioritizing meetings, resolving scheduling conflicts, and ensuring seamless day-to-day operations.
• Serve as the primary administrative liaison between the VP, internal leadership, project teams, and external business partners; screen and prioritize incoming emails, calls, and requests.
• Assist the VP with tracking operational KPIs, monitoring project milestones, and compiling operational updates from departmental heads.
• Prepare meeting agendas, gather briefing materials, record actionable minutes, and track follow-up tasks for key operational meetings and leadership reviews.
• Draft and format high-quality emails, memos, operational reports, and slide decks for leadership presentations.
• Coordinate domestic and international travel itineraries, manage logistics, and prepare timely expense reports for the VP.
• Handle sensitive business data, performance metrics, and confidential strategic plans with complete discretion.

Education and Experience:

• High school diploma or equivalent (Bachelor's degree in Business Administration, Communications, or a related field preferred).
• 2-4+ years of administrative experience, preferably supporting senior management or operational teams.
• Advanced proficiency in Google Workspace or Microsoft Office Suite (advanced Excel/Google Sheets and PowerPoint/Google Slides skills required).
• Strong analytical, organizational, and time-management skills with a demonstrated ability to prioritize in a fast-paced environment.
• Exceptional written and verbal communication skills.
• High degree of professionalism, sound judgment, and discretion when handling confidential business information.

This is an ITAR facility and applicant must be a US Citizen or a lawful permanent resident.

Sanmina is an Equal Opportunity Employer - M/F/Veteran/Disability/Sexual Orientation/Gender Identity

Salary Range (annual): $56,160 - $70,720 ($27.00 - $34.00). Actual base pay within this range (determined at the offer stage) will be based on a candidate's years of relevant work experience, education, certifications, and skills, and is just one element of our total rewards package. The total rewards package also includes a variety of benefits, including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business and, depending on the role, may include eligibility for restricted stock unit awards and participation in a discretionary bonus program.