Executive Assistant to VP, Marketing - Flexible Hours

Adobe; California; On-site; USD 121,000 - 175,000; Full time

Job summary

Adobe seeks an experienced Executive Assistant to support the Vice President of the Global Marketing Organization's Adobe Creative team. You will help unify messaging, coordinate a complex calendar, arrange travel, and prepare briefing materials for meetings with executive clients and partners across GMO, Product, Engineering, Legal, and Sales.

You will manage vendors and events, liaise with multiple internal groups, and contribute to special projects while maintaining discretion and

Qualifications

• Eight or more years of experience in an Executive Assistant role supporting senior executives.
• Bachelor’s degree or equivalent preferred.
• Proficiency with enterprise tools like ChatGPT, Claude, and Concur.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Coordinate VP calendar management.
• Respond to key partners, even outside normal business hours.
• Represent Adobe and the VP with a brand-building light and timely follow-through.
• Prepare briefing materials and context for meetings.
• Arrange travel and accommodation, prepare expense reports, and coordinate team offsites and visits.
• Manage vendors, purchase orders, and team events.
• Liaise with internal groups including exec comms/PR, event coordinators, research/engineering, product, sales, legal, and strategy & ops.
• Prepare administrative and operational presentations, agendas, and reports.
• Participate in or lead special projects.

Skills

Executive support

Calendar management

Communication

Discretion

Cross-functional collaboration

Education

Bachelor’s degree

Tools

ChatGPT

Claude

Concur

Microsoft Office

Job description

Adobe seeks an experienced Executive Assistant to support the Vice President of the Global Marketing Organization's Adobe Creative team. You will help unify messaging, coordinate a complex calendar, arrange travel, and prepare briefing materials for meetings with executive clients and partners across GMO, Product, Engineering, Legal, and Sales.

You will manage vendors and events, liaise with multiple internal groups, and contribute to special projects while maintaining discretion and