Executive Assistant to VP, Innovation & Information Services

Hamilton College; Town of Clinton (NY); On-site; USD 30,000 - 33,000; Full time

Job summary

Hamilton College in New York seeks an Assistant to the Vice President for Innovation and Information Services to deliver high-level administrative support to the VP, the VP Office, and the LITS division. You will manage calendars, travel, correspondence, and meetings with discretion and professionalism.

The role requires superb organization, attention to detail, and the ability to handle confidential information while coordinating internal processes, budgets, and events to keep the division

Qualifications

• Associates degree plus five or more years of experience in an administrative support position.
• Experience (typically 3-5+ years) providing administrative support to C-suite executives, senior management, or multiple department heads preferred.

Responsibilities

• Provide high level administrative support to the Vice President and the LITS division.
• Maintain the Vice President’s schedule, calendars, and travel arrangements.
• Assist the LITS leadership with scheduling, meetings, notes, and agendas.
• Serve as a point of contact for the VP’s office via phone, mail, email, and in-person channels.
• Prepare, proof, and send confidential correspondence, spreadsheets, and presentations.
• Coordinate Vice President travel, including itineraries and conference arrangements.
• Support division-wide business processes such as purchasing and calendaring.
• Manage facilities needs, room calendars, and vendor coordination.

Skills

Exceptional written and oral comms

Strong organizational skills

Attention to detail

Independent and team worker

Initiative and adaptability

Discretion and confidentiality

Education

Associates degree + 5+ years admin experience

Experience supporting C-suite or senior leaders

Tools

Workday

Job description

Hamilton College in New York seeks an Assistant to the Vice President for Innovation and Information Services to deliver high-level administrative support to the VP, the VP Office, and the LITS division. You will manage calendars, travel, correspondence, and meetings with discretion and professionalism.

The role requires superb organization, attention to detail, and the ability to handle confidential information while coordinating internal processes, budgets, and events to keep the division