Executive Assistant & Financial Operations Leader

Vanderbilt; New York (NY); On-site; USD 74,000 - 85,000; Full time

Job summary

Vanderbilt University NYC is seeking an Executive Assistant to partner with leadership, oversee administrative operations, and manage financial functions. The role emphasizes calendar and travel coordination, communications, and procurement oversight, reporting to the Assistant Vice Chancellor.

Strong organizational, financial, and discreet handling of information are essential. The position supports the Division of Operations and the Campus Network, contributing to operational excellence,

Qualifications

• Bachelor's degree required; four+ years in business operations, hospitality, executive administration, or departmental support preferred.
• Proven experience providing executive-level administrative support, including calendar and travel management, meeting coordination, and correspondence handling.
• Financial and budgeting experience with forecasting, reporting, and procurement involvement.

Responsibilities

• Provide high-level administrative support to department leadership, including calendar management and meeting coordination.
• Plan travel and coordinate itineraries; draft, proofread, and manage internal and external communications.
• Oversee daily operations, improve processes, and protect confidentiality of sensitive information.
• Prepare executive-level reports, presentations, and agendas for leadership decision-making.
• Manage procurement activities, vendor coordination, and invoicing in accordance with policies.
• Support events and special projects; serve as primary contact for departmental inquiries.

Skills

Executive support

Calendar management

Travel planning

Communication

Budgeting

Procurement

Confidentiality

Discretion

Stakeholder mgmt

Education

Bachelor's Degree

Job description

Vanderbilt University NYC is seeking an Executive Assistant to partner with leadership, oversee administrative operations, and manage financial functions. The role emphasizes calendar and travel coordination, communications, and procurement oversight, reporting to the Assistant Vice Chancellor.

Strong organizational, financial, and discreet handling of information are essential. The position supports the Division of Operations and the Campus Network, contributing to operational excellence,