Executive Assistant to VP/GM — Office & Engagement Lead

NAB Leadership Foundation; Chicago (IL); On-site; USD 41,000 - 47,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off

Paid parental leave

Life insurance

Job summary

NAB Leadership Foundation seeks an Executive Assistant to support the Vice President/General Manager in Chicago, IL. The role oversees administrative, facilities, and employee engagement functions, acting as a trusted partner to the executive team and ensuring smooth daily operations, with discretion handling confidential information.

Responsibilities include calendar/travel management, meeting coordination from leadership sessions to town halls, supervising Mailroom and Switchboard, planning

Qualifications

• 3+ years of experience in executive support or related administrative roles.
• Strong organizational, project management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Proven ability to handle confidential and sensitive information with discretion.

Responsibilities

• Provide comprehensive executive support to the VP/GM, including calendars, travel, expenses, and meeting coordination.
• Oversee office operations and facilities, including Mailroom and Switchboard management and facility improvements.
• Lead employee engagement and internal communications, plan events, manage budgets, and support monthly newsletter production.
• Support community relations and charitable sponsorships, and produce the station's community calendar.

Skills

Executive support

Office management

Communication

Confidentiality

Multitasking

Calendar management

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Office

Job description

NAB Leadership Foundation seeks an Executive Assistant to support the Vice President/General Manager in Chicago, IL. The role oversees administrative, facilities, and employee engagement functions, acting as a trusted partner to the executive team and ensuring smooth daily operations, with discretion handling confidential information.

Responsibilities include calendar/travel management, meeting coordination from leadership sessions to town halls, supervising Mailroom and Switchboard, planning