Executive Assistant to VP - Global Scheduling & Travel

The Estée Lauder Companies; New York (NY); On-site; USD 46,000 - 72,000; Full time

Benefits offered by this job

Health insurance

Paid leave & holidays

Retirement savings plans

Wellness programs

Job summary

The Estée Lauder Companies Inc. is seeking an experienced Administrative Assistant to provide support to the VP, RDDC North America and VP, Enterprise Marketing NA, and to assist the leadership team.

The role requires strong calendar management, travel coordination across time zones, meeting logistics, and collaboration with administrative staff. You will handle expense reporting, draft correspondence, and help prepare presentations and events.

Qualifications

• 2–3 years experience in an administrative environment.
• College or university degree required.
• Proficiency in Microsoft Word, Excel, Outlook and Powerpoint.
• Excellent organization, multi-tasking, communication and writing skills.

Responsibilities

• Ensure effective ongoing operations of VPs office, ability to multi-task.
• Handles/manipulates heavy calendar to include: domestic and some international travel, scheduling daily meetings, senior management requests, and vendor meetings.
• Proactively manage meeting scheduling and logistics, set conference/video calls involving multiple time zones.
• Develop relationships with administrative staff to facilitate effective meeting planning and scheduling.
• Arrange all travel to include: itineraries, agendas, visas, and travel advances.
• Handles expense reporting using Concur.
• Maintain up to date appointments, requests and agendas for events on calendar.
• Screen incoming calls, relay detailed messages and maintain call log.
• Review all mail, non-confidential email.
• RSVPs/Restaurant Reservations/Car Services.
• Works closely with VP's to draft and generate appropriate correspondence required.
• Arrange catering/set up to include but not limited to: breakfast, dinners, prepare travel arrangements, agendas, itineraries and invitations, arranges for transportation, reviews such actions with SVP as necessary.
• Develop and edit presentations and word documents as needed.

Skills

Administrative experience

Organization

Multi-tasking

Communication

Writing skills

Education

College degree

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

The Estée Lauder Companies Inc. is seeking an experienced Administrative Assistant to provide support to the VP, RDDC North America and VP, Enterprise Marketing NA, and to assist the leadership team.

The role requires strong calendar management, travel coordination across time zones, meeting logistics, and collaboration with administrative staff. You will handle expense reporting, draft correspondence, and help prepare presentations and events.